Senior Payroll and HR Operations Specialist

NETS; Singapore; On-site; SGD 78,000 - 112,000; Full time

Job summary

NETS in Singapore is seeking an experienced Payroll & HR Operations Specialist to manage end-to-end payroll processing and related HR activities. You will ensure CPF/IRAS compliance, prepare reconciliations, and deliver accurate payroll reports.

The role requires 6–8 years of payroll experience, strong Excel skills, and proficiency in Prosoft Unit4 HRMS. You will maintain confidential records and support process improvements within the HR team.

Qualifications

• Degree or Diploma in HRM, Business Administration, Accounting, or related discipline.
• 6–8 years of relevant payroll experience in a medium to large organisation.
• Experience managing end-to-end payroll independently with Singapore payroll practices.
• Strong knowledge of CPF, IRAS regulations, MOM regulations, work passes, IR21 processing.
• Meticulous with attention to detail and data integrity.
• Advanced proficiency in Microsoft Excel (PivotTables, XLOOKUP/VLOOKUP, complex formulas).
• Experience using Prosoft Unit4 HRMS for payroll processing and reporting.
• Ability to analyse large datasets and generate payroll/headcount reports.

Responsibilities

• Manage and execute end-to-end monthly payroll processing accurately and on time.
• Handle CPF, IRAS filings, NS claims, Government-Paid Leave claims.
• Prepare payroll reconciliations, variance analysis, and monthly payroll reports.
• Consolidate and analyse payroll, headcount, leave, and workforce data for management.
• Ensure compliance with Singapore Employment Act, CPF, IRAS, MOM regulations.
• Maintain accurate payroll records and audit trails with confidentiality.
• Assist HR operations: update employee records in HRIS and payroll systems; process leaves.
• Support payroll audits and governance controls.

Skills

Strong numerical aptitude

Analytical skills

Advanced Excel

Attention to detail

Data analysis

Confidentiality

Problem solving

Education

Bachelor/ Diploma in HRM or related

Business Administration

Accounting

Tools

Prosoft Unit4 HRMS

Job description

Responsibilities

Payroll Management

• Manage and execute end-to-end monthly payroll processing accurately and within stipulated timelines.
• Ensure payroll transactions, including salary adjustments, allowances, overtime, incentives, deductions, and final payments, are processed accurately and in compliance with company policies and statutory requirements.
• Administer payroll-related submissions including CPF, IRAS filings, NS claims, Government-Paid Leave claims, and other statutory requirements.
• Handle payroll enquiries professionally and provide timely advice on payroll, compensation, benefits, and statutory matters.
• Prepare payroll reconciliations, variance analysis, and monthly payroll reports for management review.
• Work closely with the Finance team to ensure payroll costs and related expenses are accurately captured and reconciled in the monthly accounts.
• Maintain accurate payroll records, supporting documentation, and audit trails while ensuring confidentiality and data integrity.

HR Operations & Administration

• Maintain and update employee records in HRIS and payroll systems, ensuring accuracy of personal, employment, and compensation data.
• Process employee leave applications and ensure leave records are updated accurately and maintained in accordance with company policies.
• Manage IR21 tax clearance submissions for foreign employees.
• Attend to employee enquiries on payroll, leave administration, and other HR-related matters in a professional and timely manner.

Reporting, Analytics & Management Support

• Consolidate, analyse, and interpret payroll, headcount, leave, and workforce data to support decision-making.
• Prepare monthly, quarterly, and ad hoc HR and payroll reports, dashboards, and metrics for management review.

Process Improvement & Compliance

• Ensure compliance with Singapore Employment Act, CPF regulations, IRAS requirements, MOM regulations, and company policies.
• Participate in payroll and HR process improvement initiatives to enhance operational efficiency, accuracy, and employee experience.
• Support payroll audits and ensure strong governance and internal controls are maintained.

Requirements:

• Degree or Diploma in Human Resource Management, Business Administration, Accounting, or a related discipline.
• Minimum 6 to 8 years of relevant payroll experience, preferably in a medium to large organisation.
• Proven experience managing end-to-end payroll independently with a strong understanding of Singapore payroll practices and statutory requirements.
• Strong working knowledge of Prosoft Unit4 HRMS for payroll processing and reporting.
• Strong knowledge of CPF, IRAS regulations, Employment Act, MOM regulations, work passes, IR21 processing, and government-paid leave schemes.
• Highly meticulous with exceptional attention to detail, ensuring accuracy when handling payroll and employee data.
• Strong numerical aptitude and analytical skills, with the ability to work confidently with large volumes of data and figures.
• Advanced proficiency in Microsoft Excel, including Pivot Tables, XLOOKUP/VLOOKUP, complex formulas, data validation, reconciliation, reporting, and analysis.
• Demonstrated ability to sort, consolidate, reconcile, and analyse large datasets efficiently and accurately.
• Experienced in preparing payroll reports, headcount analysis, manpower statistics, and workforce-related metrics.
• Proactive, resourceful, and capable of identifying trends, discrepancies, and opportunities for operational improvements.
• High level of integrity and professionalism in handling confidential employee and payroll information.