HR & Payroll Assistant

SF FOOD & BEVERAGE PTE. LTD.; Singapore; On-site; SGD 28,000 - 45,000; Full time

Job summary

SF FOOD & BEVERAGE PTE. LTD. is seeking an HR & Payroll Assistant in Singapore to support monthly payroll processing, attendance and leave administration, and work-pass administration.

The role requires accuracy, confidentiality and knowledge of Singapore employment and work-pass requirements. Key responsibilities include payroll calculations, attendance verification, work-pass applications, MOM submissions, and general HR support.

Qualifications

• Diploma or certificate in HR, business administration, accounting or related discipline.
• 1–3 years HR/payroll experience preferred.
• Experience in Singapore payroll calculation and work-pass administration is an advantage.
• Familiar with CPF, overtime, leave and basic Singapore employment requirements.
• Experience with MOM eServices/work-pass applications will be an advantage.
• Proficient in Microsoft Excel and Microsoft Office.
• Experience with HR/payroll software such as Info-Tech is an advantage.
• Strong numerical skills and attention to detail.
• Good organisational and time-management skills.
• Able to handle confidential information responsibly.
• Good communication skills and able to work independently.

Responsibilities

• Payroll Calculation & Processing: Calculate and process monthly payroll for all employees accurately and on time.
• Work Pass Administration: Handle work-pass applications, renewals and related records.
• MOM & Employment Administration: Assist MOM submissions and maintain employee records for statutory purposes.
• Recruitment & HR Support: Assist with job postings, screening, onboarding and employee records.

Skills

Attention to detail

Numerical skills

Organisational skills

Time management

Communication skills

Independence

Confidential information handling

Education

Diploma or certificate in HR/Business Administration/Accounting

Tools

Info-Tech HR/payroll software

Microsoft Excel

Microsoft Office

Job description

The Human Resource & Payroll Assistant is responsiblefor monthly payroll calculation and processing, attendance and leaveadministration, work-pass administration and general HR support . The rolerequires accuracy, confidentiality and good knowledge of Singapore employmentand work-pass requirements.

Key Responsibilities

1. Payroll Calculation & Processing
   • Calculate and process monthly payroll for all employees accurately and on time.
   • Verify attendance, working hours, overtime, unpaid leave, allowances, deductions, incentives and other salary adjustments.
   • Assist with CPF contributions and other statutory payroll matters.
   • Handle employees' enquiries relating to salary, payslips, overtime and deductions.
   • Maintain accurate and confidential payroll records.
2. Work Pass Administration
   • Handle administrative matters relating to Work Permit, S Pass and Employment Pass applications and renewals.
   • Assist with work-pass issuance, renewal, transfer and cancellation.
   • Maintain proper records of employees' work-pass status and related documents.
   • Assist with foreign worker quota and work-pass requirements.
   • Liaise with MOM or relevant parties on work-pass matters when required.
   • Ensure employees have valid work authorisation before commencing work.
3. MOM & Employment Administration
   • Assist with MOM-related submissions, applications and correspondence.
   • Maintain proper employee records and documents required for employment and statutory purposes.
   • Assist with matters relating to employment contracts, working hours, overtime, leave and salary records.
   • Keep track of relevant changes to MOM requirements and inform management when necessary.
4. Recruitment & HR Support
   • Assist with recruitment, including job postings, candidate screening and interview arrangements.
   • Prepare employment offers, contracts and onboarding documents.
   • Assist with new employee onboarding and employee records.
   • Maintain updated and confidential employee files.
   • Assist with resignation, termination and employee offboarding procedures.
   • Perform other HR and administrative duties assigned by management.

Job Requirements

• Diploma or Certificate in Human Resource, Business Administration, Accounting or related discipline.
• 1-3 years of HR/payroll experience preferred.
• Experience in Singapore payroll calculation and work-pass administration is an advantage.
• Familiar with CPF, overtime, leave and basic Singapore employment requirements.
• Experience with MOM eServices / work-pass applications will be an advantage.
• Proficient in Microsoft Excel and Microsoft Office.
• Experience with HR/payroll software such as Info-Tech is an advantage.
• Strong numerical skills and attention to detail.
• Good organisational and time-management skills.
• Able to handle confidential information responsibly.
• Good communication skills and able to work independently.