HR Onboarding & Operations Specialist

A. P. Moller - Maersk Group; Singapore; On-site; SGD 42,000 - 65,000; Full time

Job summary

Maersk in Singapore is seeking an HR Onboarding Administrator to support end-to-end onboarding, contracts, work passes, and compliance. You will coordinate interviews, maintain employee records, and assist in HR reporting and analytics.

Ideal candidates hold a Diploma or Degree in HR or related field, with at least 2 years in HR admin or recruitment coordination, familiarity with HRIS such as Workday, and strong MS Office skills.

Qualifications

• Diploma or Degree in HR, Business Administration, or related discipline.
• Minimum 2 years of HR administration, People Operations, Recruitment Coordination, or HR Shared Services experience.
• Experience supporting high-volume hiring and onboarding activities is advantageous.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to handle confidential information with discretion.
• Familiarity with HRIS systems such as Workday is preferred.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Knowledge of Power BI and Power Automate is an added advantage.
• Strong administrative and organisational skills with high attention to detail.

Responsibilities

• Provide end-to-end onboarding administration support, including new hire documentation, orientation scheduling, and onboarding coordination.
• Prepare and issue employment contracts, and related employment documentation.
• Coordinate work pass applications, renewals, and related documentation.
• Arrange pre-employment medical examinations and other compliance-related requirements.
• Support interview coordination and recruitment logistics where required.
• Assist in the compilation, analysis, and reporting of recruitment metrics and hiring data.
• Support Talent Acquisition initiatives and projects through administrative and reporting activities.
• Coordinate pre-employment requirements such as fingerprint registration, insurance enrolment, and other onboarding activities.
• Coordinate onboarding logistics, including locker assignments, and handover arrangements with supervisors to ensure a smooth and seamless onboarding experience.
• Maintain employee records, personnel files, HR documentation, and system data to ensure accuracy and compliance.
• Monitor probation timelines and coordinate probation confirmation evaluations with managers.
• Administer employee-related payments and programmes.
• Provide general employee administrative support and respond to employee queries in a timely manner.

Skills

HR administration

Onboarding

Recruitment coordination

HR data handling

MS Office

Education

Diploma or Degree in HR

Tools

Workday

Power BI

Power Automate

Excel

Job description

Maersk in Singapore is seeking an HR Onboarding Administrator to support end-to-end onboarding, contracts, work passes, and compliance. You will coordinate interviews, maintain employee records, and assist in HR reporting and analytics.

Ideal candidates hold a Diploma or Degree in HR or related field, with at least 2 years in HR admin or recruitment coordination, familiarity with HRIS such as Workday, and strong MS Office skills.