HR Onboarding & Administration Specialist

APM Terminals Gothenburg; Singapore; On-site; SGD 39,000 - 61,000; Full time

Job summary

Maersk is seeking an HR Administration professional to support end-to-end onboarding, employment Doc, work pass applications, and recruitment logistics in a fast-paced environment in Singapore. You will maintain HR records, assist in metrics reporting, and support Talent Acquisition initiatives with strong attention to detail and discretion.

The ideal candidate holds a Diploma or Degree in HR/Business Admin, with 2+ years of HR admin experience, proficient MS Office, and familiarity with HRIS

Qualifications

• Diploma or Degree in Human Resources, Business Administration, or related discipline.
• Minimum 2 years of HR administration, People Operations, Recruitment Coordination, or HR Shared Services experience.
• Experience supporting high-volume hiring and onboarding activities would be advantageous.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to handle confidential information with professionalism and discretion.
• Familiarity with HRIS systems such as Workday is preferred.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Knowledge of Power BI and Power Automate will be an added advantage.
• Strong administrative and organisational skills with high attention to detail.

Responsibilities

• Provide end-to-end onboarding administration support, including new hire documentation, orientation scheduling, and onboarding coordination.
• Prepare and issue employment contracts, and related employment documentation.
• Coordinate work pass applications, renewals, and related documentation.
• Arrange pre-employment medical examinations and other compliance-related requirements.
• Support interview coordination and recruitment logistics where required.
• Assist in the compilation, analysis, and reporting of recruitment metrics and hiring data.
• Support Talent Acquisition initiatives and projects through administrative and reporting activities.
• Coordinate pre-employment requirements such as fingerprint registration, insurance enrolment, and other onboarding activities.
• Coordinate onboarding logistics, including locker assignments, and handover arrangements with supervisors to ensure a smooth and seamless onboarding experience.
• Maintain employee records, personnel files, HR documentation, and system data to ensure accuracy and compliance.
• Monitor probation timelines and coordinate probation confirmation evaluations with managers.
• Administer employee-related payments and programmes.
• Provide general employee administrative support and respond to employee queries in a timely manner.

Skills

Multiple priorities

Discretion with confidential info

Administrative skills

Attention to detail

Organisational skills

Education

Diploma or Degree in HR/Business Admin

Tools

Workday

Power BI

Power Automate

Job description

Maersk is seeking an HR Administration professional to support end-to-end onboarding, employment Doc, work pass applications, and recruitment logistics in a fast-paced environment in Singapore. You will maintain HR records, assist in metrics reporting, and support Talent Acquisition initiatives with strong attention to detail and discretion.

The ideal candidate holds a Diploma or Degree in HR/Business Admin, with 2+ years of HR admin experience, proficient MS Office, and familiarity with HRIS