HR Onboarding & Administrative Specialist

Maersk Line Limited; Singapore; On-site; SGD 45,000 - 73,000; Full time

Job summary

Maersk in Singapore is seeking an HR Administrative Officer on a 6-month contract to manage end-to-end onboarding, documentation, and administrative processes for new hires. The role involves preparing employment contracts, coordinating work passes, and arranging pre-employment medicals to ensure compliance.

The successful candidate will support recruitment logistics, maintain accurate HR records, and assist with reporting on hiring metrics while focusing on confidentiality and process

Qualifications

• Diploma or Degree in Human Resources, Business Administration, or related discipline.
• Minimum 2 years of HR administration, People Operations, Recruitment Coordination, or HR Shared Services experience.
• Experience supporting high-volume hiring and onboarding activities would be advantageous.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to handle confidential information with professionalism and discretion.
• Familiarity with HRIS systems such as Workday is preferred.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Knowledge of Power BI and Power Automate will be an added advantage.
• Strong administrative and organisational skills with high attention to detail.

Responsibilities

• Provide end-to-end onboarding administration support, including new hire documentation, orientation scheduling, and onboarding coordination.
• Prepare and issue employment contracts, and related employment documentation.
• Coordinate work pass applications, renewals, and related documentation.
• Arrange pre-employment medical examinations and other compliance-related requirements.
• Support interview coordination and recruitment logistics where required.
• Assist in the compilation, analysis, and reporting of recruitment metrics and hiring data.
• Support Talent Acquisition initiatives and projects through administrative and reporting activities.
• Coordinate pre-employment requirements such as fingerprint registration, insurance enrolment, and other onboarding activities.
• Coordinate onboarding logistics, including locker assignments, and handover arrangements with supervisors to ensure a smooth and seamless onboarding experience.
• Maintain employee records, personnel files, HR documentation, and system data to ensure accuracy and compliance.
• Monitor probation timelines and coordinate probation confirmation evaluations with managers.
• Administer employee-related payments and programmes.
• Provide general employee administrative support and respond to employee queries in a timely manner.

Skills

HR administration

Recruitment coordination

High-volume hiring

MS Office

Education

Diploma or Degree in HR/Business Administration

Tools

Workday

Power BI

Power Automate

Job description

Maersk in Singapore is seeking an HR Administrative Officer on a 6-month contract to manage end-to-end onboarding, documentation, and administrative processes for new hires. The role involves preparing employment contracts, coordinating work passes, and arranging pre-employment medicals to ensure compliance.

The successful candidate will support recruitment logistics, maintain accurate HR records, and assist with reporting on hiring metrics while focusing on confidentiality and process