HR Manager

Pentas Vision Pte Ltd; Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

Pentas Vision Pte Ltd in Singapore seeks an experienced Head of HR to lead the HR and admin functions, aligning workforce initiatives with business goals. You will develop and govern policies, ensure regulatory compliance, and manage employee records and governance controls.

The role covers recruitment, lifecycle management, compensation, payroll coordination, budgeting, performance management, learning, employee relations, HR systems, and office administration, with a focus on delivering a

Qualifications

• Bachelor's degree in HR or related field.
• 8+ years' progressive HR and admin experience, including 3+ years in a leadership role.
• Strong knowledge of Singapore Employment Act and local regulations.

Responsibilities

• Develop and execute HR strategy, governance and compliance to align with business objectives.
• Lead talent acquisition from planning through hiring and onboarding.
• Administer compensation, benefits, payroll and HR budgeting with accuracy.
• Oversee performance management, learning and organization development initiatives.
• Manage employee relations, culture, and communications to foster engagement.
• Ensure HR systems and processes deliver reliable data, controls and reporting.
• Oversee office administration, facilities and corporate services to meet governance standards.
• Provide direction and coaching to HR and administration staff; partner with leadership.

Skills

Strategic thinking

Leadership

Communication

Problem solving

Organization

Employee relations

Continuous improvement

Education

Bachelor's degree in HR or related field

Tools

HRIS

Excel

Word

Job description

1. HR Strategy, Governance and Compliance

• Partner with company leadership to develop and execute HR strategies and workforce initiatives aligned with business objectives.
• Develop, implement and regularly review HR policies, guidelines, procedures and controls to ensure clarity, consistency and operational effectiveness.
• Monitor compliance with Singapore employment legislation, regulatory requirements and company policies, and coordinate timely corrective action where required.
• Maintain appropriate governance over employee records, confidential information and HR documentation, including access, retention and accuracy controls.

2. Talent Acquisition and Employee Lifecycle

• Lead workforce planning, recruitment and selection activities, from manpower requisition and sourcing through offer management and hiring.
• Oversee the complete employee lifecycle, including onboarding, probation, working arrangements, leave administration, employee movements and offboarding.
• Ensure employee data and HR transactions are accurate, complete and processed in a timely manner.

3. Compensation, Benefits, Payroll and HR Planning

• Administer compensation and benefits programs in a fair, consistent and market-aware manner, in line with approved policies and budgets.
• Oversee monthly payroll inputs, checks and coordination to support accurate and timely payroll processing.
• Prepare the annual personnel budget and rolling forecasts, including headcount, payroll and related employee costs; monitor actuals and explain material variances.
• Support salary reviews, promotions and other compensation changes through structured analysis, internal equity checks and proper approvals.

4. Performance, Learning and Organization Development

• Manage the performance management cycle, including goal setting, review timelines, moderation support, documentation and follow-up actions.
• Assess capability needs and develop practical learning and development plans aligned with business priorities and employee growth.
• Support organization and talent reviews to improve role clarity, capability coverage, succession readiness and workforce structure.

5. Employee Relations and Culture

• Act as a trusted point of contact for employee relations matters, handling concerns, grievances, complaints and workplace disputes promptly, fairly and confidentially.
• Bridge management and employees by facilitating clear communication, addressing legitimate concerns and recommending balanced, policy-consistent solutions.
• Promote a respectful, inclusive, collaborative and accountable workplace culture that encourages engagement, creativity and continuous improvement.

6. HR Systems and Operational Excellence

• Ensure HR systems and workflows operate reliably; identify opportunities to improve functionality, data quality, controls and user experience.
• Establish relevant HR and administration metrics, prepare management reports and use data to identify issues, trends and improvement priorities.
• Lead process improvement and change initiatives across HR and administration, coordinating stakeholders and ensuring effective implementation.

7. Office Administration and Corporate Services

• Lead the full spectrum of office administration and supervise internal or external service providers, as applicable.
• Manage office facilities, workplace security, supplies, utilities, maintenance and related services in accordance with legal, safety and company requirements.
• Coordinate corporate travel, communication services, company events and employee activities with appropriate controls and service standards.
• Manage office and miscellaneous procurement, including vendor coordination, quotation or approval requirements, purchasing documentation and service delivery.
• Prepare the annual administration budget, monitor and control office expenses, and recommend cost-effective solutions without compromising operational needs.
• Ensure administrative operations comply with internal policies, delegated authorities, contractual obligations and applicable regulations.

8. People Management and Stakeholder Partnership

• Provide clear direction, coaching and performance feedback to the HR and administration team, where applicable.
• Build effective working relationships with leadership, employees, regional or group functions, vendors and relevant external parties.
• Prioritize competing demands, manage sensitive matters with sound judgement, and maintain delivery standards in a changing environment.

Qualifications and Experience

• Bachelor's degree in Human Resources, Business Administration or a related discipline.
• Minimum 8 years of progressive experience across HR and office administration, including at least 3 years in a managerial or team-lead capacity.
• Strong practical knowledge of the Singapore Employment Act and other relevant local employment regulations.
• Demonstrated experience in several of the following areas: recruitment, payroll coordination, compensation and benefits, performance management, employee relations, HR policy, workforce planning, budgeting and office administration.
• Proficiency in Microsoft Excel, Word and HR information systems or related business applications.
• Fluent spoken and written English. Mandarin capability is preferred where required for effective business communication with Mandarin-speaking stakeholders.

Core Competencies

• Strategic and commercial thinking: Connects people and administrative priorities to business needs.
• Leadership and ownership: Takes accountability, sets clear expectations and follows through.
• Communication and influence: Communicates clearly and works constructively across levels and functions.
• Judgement and integrity: Handles confidential and sensitive matters with discretion, fairness and professionalism.
• Problem solving and execution: Uses a structured approach, resolves issues pragmatically and delivers reliably.
• Organization and adaptability: Manages multiple priorities and remains effective in ambiguous or changing situations.
• Employee relations capability: Listens objectively, manages conflict and supports balanced, policy-consistent outcomes.
• Continuous improvement mindset: Simplifies processes, strengthens controls and improves service quality.