HR Manager (Shipping Company)

Penanshin Shipping Pte Ltd; Singapore; On-site; SGD 80,000 - 120,000; Full time

Job summary

Penanshin Shipping Pte Ltd in Singapore seeks an experienced HR Manager to oversee human resources and administrative functions, ensuring compliance with local employment regulations and building strong HR processes aligned with business objectives.

The role covers payroll, statutory compliance (MON, CPF, IRAS), employee relations, policy development, and data privacy. You will mentor HR staff and partner with department heads to drive organizational effectiveness.

Qualifications

• Degree in HRM/Business Administration or related field.
• Master’s degree or HR certification (IHRP) preferred.
• Minimum 8 years of progressive HR experience with 5 years in a managerial role.

Responsibilities

• Lead full spectrum of HR functions including recruitment, onboarding, onboarding offboarding, performance management, engagement, benefits and compensation, training and development.
• Oversee full-cycle payroll processing and ensure regulatory compliance.
• Ensure compliance with MON, CPF and IRAS; manage work pass applications/renewals, tax clearances, and statutory contributions.
• Handle employee relations, grievances, and labour relations in a compliant manner.
• Develop and implement HR strategies; partner with department heads on manpower planning and budgeting.
• Maintain PDPA-compliant employee records and confidential files.
• Identify and apply for government skills/manpower grants and training claims.

Skills

HR leadership

Payroll administration

Compliance

Employee relations

Manpower planning

Education

Degree in Human Resource Management

HR certification / IHRP preferred

Tools

WhyzeHR

Time Management System

Job description

About The Role

We are looking for a proactive and resourceful HR Manager to oversee the human resources and administrative functions for our operations. This pivotal role plays a key position in ensuring compliance with local employment regulations, managing adynamic workforce, and building strong HR processes to support both operational and strategic objectives.

Job Responsibilities:

• HR Leadership & Operations: Lead full spectrum of HR functions including recruitment and talent acquisition, onboarding and offboarding, performance management, employee engagement, benefits and compensation, training and development.
• End-to-End Payroll Administration: Oversee and manage full-cycle payroll processing to ensure accuracy, timeliness, and strict compliance with local statutory regulations.
• Statutory Compliance: Ensure compliance with the key governing bodies (MON, CPF, IRAS), managing work pass applications/renewals, tax clearances (IR21), yearly income declarations (IR8A), and statutory contributions.
• Employee Relations & Governance: Handle employee grievances, disciplinary matters, and union/labour relations in a fair, consistent, and legally compliant manner.
• Strategic HR & Workplace Planning: Develop and implement HR strategies aligned with business goals. Partner closely with department heads on manpower planning, departmental budgeting, and succession planning.
• Data Privacy & Records Management: Maintain accurate employee records and confidential personnel files in strict compliance with the Personal Data Protection Act (PDPA).
• Grants & Claims Management: Identify, apply for, and process relevant government skills/manpower grants and training claims.

People Development and Culture:

• Drive initiatives to enhance employee engagement, retention, and workplace culture.
• Identify training needs, manage L&D budget, and ensure mandatory trainings are completed.
• Mentor and guide HR executives/officers to strengthen team capabilities.

Other Responsibilities:

• Oversee other administrative functions – procurement, insurance renewals, corporate licensing, and vendor management when necessary.
• Coordination of audit meetings and submissions to relevant authorities.

Requirements:

• Degree in Human Resource Management, Business Administration, or any related field. A master’s degree or HR certification/IHRP is preferred.
• Minimum 8 years of progressive experience in human resources management, including 5 years in a managerial role.
• Experience in developing and implementing HR policies and procedures.
• Proven experience in cross-functional HR leadership, partnering with business units to drive organizational effectiveness.
• Ability to multi-task and prioritise in a fast-paced environment.
• Good in both oral and written communication, and interpersonal skills.
• Candidate with knowledge in WhyzeHR and Time Management System software would be an advantage.
• Proactive individual with strong sense of responsibility, mature, self-driven, meticulous with a keen eye to details.