HR Intern

InternSG; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

InternSG is seeking a proactive HR Administrative Assistant to help build and maintain HR systems, forms and records from the ground up. You will handle onboarding/offboarding docs, employee files and payroll checks, ensuring data accuracy and compliance.

You will support recruitment admin, prepare contracts and letters, and drive standardised processes across the company, collaborating with the HR team to improve efficiency.

Responsibilities

• Assist in setting up and organising HR processes, systems and documentation.
• Create, update and maintain HR forms, templates, checklists and trackers.
• Set up and maintain employee personnel files and ensure records are complete and properly filed.
• Assist with employee onboarding and offboarding documentation.
• Maintain uniforms, company properties and other employee records.
• Assist in preparing employment contracts, confirmation letters, HR letters and other employee documents.
• Support recruitment administration, including job postings, interview arrangements and candidate records.
• Assist with payroll preparation by checking attendance, leave and employee information.
• Help to ensure HR policies and procedures are properly documented and communicated.
• Assist with HR audits and identify missing or incomplete employee documentation.
• Support the HR team in improving and standardising HR processes across the company.
• Perform other HR administrative and ad‑hoc duties as required.

Job description

Job Purpose

Support the HR Department in building and maintaining proper HR systems, processes and documentation from the ground up. The role will be hands‑on and involve setting up HR forms, employee records and administrative processes.

Key Responsibilities

• Assist in setting up and organising HR processes, systems and documentation.

• Create, update and maintain HR forms, templates, checklists and trackers.

• Set up and maintain employee personnel files and ensure records are complete and properly filed.

• Assist with employee onboarding and offboarding documentation.

• Maintain uniforms, company properties and other employee records.

• Assist in preparing employment contracts, confirmation letters, HR letters and other employee documents.

• Support recruitment administration, including job postings, interview arrangements and candidate records.

• Assist with payroll preparation by checking attendance, leave and employee information.

• Help to ensure HR policies and procedures are properly documented and communicated.

• Assist with HR audits and identify missing or incomplete employee documentation.

• Support the HR team in improving and standardising HR processes across the company.

• Perform other HR administrative and ad‑hoc duties as required.