HR & Finance Manager

MAVENSIDE CONSULTING PTE. LTD.; Singapore; On-site; SGD 55,000 - 90,000; Full time

Job summary

Mavenside Consulting Pte Ltd in Singapore invites an experienced HR/Finance Administrator to oversee day-to-day HR, payroll and finance tasks within an SME setting.

You will handle payroll with QuickHR, manage records and contracts, and support compliance with Singapore employment laws while driving operational efficiency.

Join a collaborative team and contribute to strategic admin improvements while balancing multiple priorities in a fast-paced CBD office.

Qualifications

• Diploma or Degree in HR/Accounting, Business Administration or related field.
• 3–5 years of relevant HR, payroll and finance experience.
• Hands-on experience with Singapore payroll and HR administration.
• Experience using QuickHR for payroll and HR administration.
• Experience using QuickBooks for accounting and finance operations.
• Good knowledge of Singapore employment and statutory requirements.
• Excellent numerical and organizational skills.
• Ability to work independently and manage multiple priorities.
• Strong communication and interpersonal skills.
• Experience managing HR and finance in an SME will be an advantage.

Responsibilities

• HR administration and employee lifecycle management.
• Maintain accurate employee records, contracts, leave and attendance.
• Manage monthly payroll for ~20 employees using QuickHR.
• Handle statutory submissions and compliance with Singapore laws.
• Administer employee benefits, leave and claims.
• Coordinate recruitment, onboarding and offboarding.
• Prepare HR letters, documents and policies.
• Support performance management and staff engagement.
• Provide guidance on day-to-day HR policies.

Skills

HR administration

Payroll management

Finance management

QuickBooks

QuickHR

Singapore law

Attention to detail

Multitasking

Communication skills

Independent worker

Education

Diploma or Degree in HR/Accounting/Business Administration

Tools

QuickBooks

QuickHR

Job description

Job Highlights

• Industry: Corporate Interior Design
• Location: CBD
• Working Days: 5-day work week

Job Responsibilities

• Human Resources

  • Manage day-to-day HR administration and employee lifecycle processes

  • Maintain accurate employee records, employment contracts, leave and attendance records

  • Manage monthly payroll for approximately 20 employees using QuickHR

  • Handle statutory submissions and HR administration in accordance with Singapore employment requirements

  • Administer employee benefits, leave, claims and other employee-related matters

  • Coordinate recruitment, onboarding and offboarding processes

  • Prepare employment letters, HR documents and internal policies as required

  • Support performance management, employee engagement and other staff-related initiatives

  • Provide guidance to management and employees on day-to-day HR policies and practices

  • Ensure compliance with applicable Singapore employment laws and regulations

• Finance & Accounting

  • Manage daily finance and accounting activities using QuickBooks

  • Handle accounts payable and accounts receivable functions

  • Prepare invoices, payment records and supporting financial documentation

  • Monitor cash flow, expenses and outstanding receivables

  • Perform bank reconciliations and maintain accurate accounting records

  • Assist with monthly management reports, budgeting and financial analysis

  • Liaise with external accountants, auditors, banks and other relevant parties

  • Assist with GST filings and other statutory financial requirements

  • Maintain proper filing and documentation of financial records

  • Provide financial information and support management with ad-hoc analysis when required

• General Administration

  • Oversee day-to-day office administration and coordination

  • Work closely with management and various departments to support smooth business operations

  • Identify and implement improvements to HR, payroll and finance processes

  • Maintain strict confidentiality when handling sensitive employee and financial information

  • Perform other HR, finance and administrative duties as assigned

Job Requirements

• Diploma or Degree in Human Resources, Accounting, Finance, Business Administration or a related discipline

• 3–5 years of relevant experience covering HR, payroll and finance/accounting functions

• Hands-on experience in Singapore payroll and HR administrations

• Practical experience using QuickHR for payroll and HR administration

• Practical experience using QuickBooks for accounting and finance operations

• Good knowledge of Singapore employment and statutory requirements

• Strong attention to detail with good numerical and organisational skills

• Able to work independently, manage multiple priorities and meet deadlines

• Good communication and interpersonal skills

• Experience and comfortable in managing both HR and finance functions within an SME environment will be an advantage

By submitting your personal data and/or resume to us in connection with your job application, you will be deemed to have agreed and consented to us in collecting, using, retaining, and disclosing your personal data and/or resume to prospective employers for the purpose of the evaluating, processing and administration by company relating to this job application.

We regret to inform that only shortlisted candidates would be notified.

We wish you all the best in your career search.

Mavenside Consulting Pte Ltd | EA License No.: 20C0204

Kerine Tan | EA Personnel No.: R2095889