HR Executive

THE RUSSELL COLLECTIVE PTE. LTD.; Singapore; On-site; SGD 45,000 - 67,000; Full time

Job summary

The Russell Collective Pte. Ltd. is seeking a diligent HR Executive to manage payroll and daily HR operations in Singapore. The role requires hands-on expertise with Singapore’s employment laws and statutory regulations.

You will own payroll processing end-to-end, manage staff records in HRIS, and handle Work Pass administration, performance tracking, and policy updates. Immediate start preferred.

Qualifications

• Bachelor’s degree in Human Resource Management, Business Administration, or related field.

Responsibilities

• Manage end-to-end monthly payroll for ~100 employees on time and accurately.
• Handle statutory submissions (CPF, CDAC/SINDA/MENDAKI/ECF), and NS makeup pay claims.
• Administer income tax reporting (IR8A) and tax clearance for foreign employees (IR21).
• Administer employee benefits including leave, medical claims, and insurance processing.
• Handle onboarding, offboarding, and maintain HRIS records with confidentiality.
• Manage Work Pass applications, renewals, and cancellations via MOM portal.
• Track performance appraisals, probation confirmations, and contract renewals.
• Assist in drafting HR policies, handbooks, and SOPs.

Skills

Attention to detail

Numerical accuracy

Organizational skills

Communication skills

Education

Bachelor's Degree in HRM/Business

Tools

MS Office

Times Software

SAP SuccessFactors

Job description

We are looking for a dedicated and meticulous HR Executive to join our team. In this role, you will be the backbone of our HR operations, ensuring the smooth execution of the daily employee lifecycle and taking full ownership of the payroll process. The ideal candidate is a hands-on HR professional with a strong understanding of Singapore’s employment laws and statutory regulations.

Key Responsibilities

Payroll & Benefits Administration:

• Manage and process end-to-end monthly payroll for approx. 100 employees accurately and on time.

• Handle all statutory submissions, including CPF contributions, CDAC/SINDA/MENDAKI/ECF funds, and National Service (NS) makeup pay claims.

• Manage yearly income tax reporting (IR8A) and tax clearance for foreign employees (IR21).

• Administer employee benefits, including leave management, medical claims, and insurance processing.

• Resolve any payroll discrepancies or employee queries regarding compensation and benefits.

HR Operations & Employee Lifecycle:

• Manage the full spectrum of onboarding and offboarding processes, including contract preparation, orientation, and exit interviews.

• Maintain and update accurate employee records in the HRIS (Human Resource Information System) and physical P-files, ensuring strict confidentiality.

• Manage all Work Pass applications, renewals, and cancellations (EP, S-Pass, WP) via MOM’s EP Online/myMOM Portal.

• Track and administer employee performance appraisals, probation confirmations, and contract renewals.

• Assist in drafting and updating HR policies, employee handbooks, and standard operating procedures (SOPs).

Compliance & Reporting:

• Ensure all HR practices and payroll processes strictly comply with the Singapore Employment Act, MOM guidelines, and CPF Act.

• Prepare monthly HR reports (e.g., headcount, payroll summaries, leave balances) for management review.

• Assist with government grant applications (e.g., WSG, e2i) and mandatory MOM labor market surveys where necessary.

Requirements

• Education: Bachelor’s Degree in Human Resource Management, Business Administration, or a related discipline.

• Experience: Minimum of 3 years of hands-on experience in HR operations and full-cycle payroll processing, preferably in a Generalist role within Singapore.

• Statutory Knowledge: Strong working knowledge of Singapore’s labor laws, including the Employment Act, CPF regulations, and MOM work pass frameworks.

• Technical Skills: Proficiency in MS Office and experience with local HRIS/Payroll software (e.g.,Times Software (a must) and SAP Successfactors is strongly advantageous)

• Soft Skills:

  • High level of integrity and discretion in handling confidential payroll data.

  • Meticulous attention to detail with strong numerical accuracy.

  • Excellent organizational and time-management skills.

  • Strong verbal and written communication skills to interact effectively with employees at all levels.
    We regret to inform that only shortlisted applicants will be notified.

  The Russell Collective Pte. Ltd.

  Russell Yeo - R1768833

  EA License No: 25C3101