HR Executive (Construction) - Up till $3700 basic + VB

RECRUIT NOW SINGAPORE PTE. LTD.; Singapore; On-site; SGD 25,000 - 41,000; Full time

Job summary

RECRUIT NOW SINGAPORE PTE. LTD. is seeking an HR Administration & Records professional to manage employee records, HR systems and monthly reports at Lim Chu Kang.

The role supports payroll, recruitment, onboarding, policy development and compliance within Singapore employment guidelines. The candidate will coordinate foreign worker welfare, handle grievances, and assist with general admin tasks across Management, Production and Maintenance teams.

Qualifications

• Diploma or Degree in HRM, Business Administration or related field.
• Minimum 3 years of relevant HR experience.
• Good understanding of Singapore employment practices and HR administration.
• Experience in payroll, recruitment, work pass matters and employee records.
• Proficient in Microsoft Office and Google Sheets.
• Able to multitask and work closely with Management, Production and Maintenance teams.

Responsibilities

• Maintain and update employee records, HR systems and personnel files.
• Ensure accuracy and confidentiality of all employee-related information.
• Prepare and maintain HR documents, employment records and monthly HR reports.
• Support general HR and administrative duties as assigned by Management.
• Process monthly payroll and prepare payroll reports for Finance.
• Consolidate payroll-related information such as overtime, allowances and leave records.
• Assist with medical claims, insurance matters and other staff claims where applicable.
• Support the full recruitment process, including job postings, candidate screening, interview coordination and onboarding.
• Prepare employment documentation and assist with orientation for new staff.
• Support offboarding matters and ensure proper documentation is completed.
• Assist in developing, implementing and maintaining HR policies, SOPs and employee guidelines.
• Ensure HR practices are aligned with company requirements and local employment regulations.
• Support the HR Manager in reviewing and improving HR processes.
• Assist in compensation, benefits and reward-related matters.
• Support performance appraisal, incentive and staff retention initiatives where required.
• Assist in coordinating staff training, SDF applications and staff development records.
• Act as the HR contact point for employee and foreign worker feedback, concerns and grievances.
• Assist the HR Manager in handling employee relations matters, including workplace concerns, welfare issues, accommodation-related feedback and interpersonal conflicts.
• Maintain proper records of grievances, follow-up actions and resolutions in a confidential manner.
• Coordinate with Management, Production Head and Maintenance where required to understand issues and follow up on corrective actions.
• Escalate serious or sensitive matters to the HR Manager / Management promptly.
• Assist the HR Manager in coordinating foreign worker welfare and accommodation-related matters.
• Maintain proper records of worker accommodation, dormitory allocation, worker movement and related HR documentation.
• Act as the HR contact point for workers on accommodation, welfare and living-condition matters.
• Coordinate with Maintenance, Production and Management to ensure workers' accommodation remains safe, clean and properly maintained.
• Assist in arranging dormitory inspections, follow-up actions, repairs and improvement works where required.
• Support the company in maintaining proper compliance records relating to worker accommodation, approved occupancy, dormitory licence and relevant authority submissions.
• Assist with planning and coordination for future dormitory expansion to support operational manpower needs.
• Assist with office administration matters such as mail, vendor coordination, events and other ad-hoc duties.
• Support management and department heads on HR-related administrative matters.

Skills

Payroll processing

Recruitment coordination

Employee records management

HR policies

Stakeholder communication

Education

Diploma or Degree in HRM/BA

Tools

Microsoft Office

Google Sheets

Job description

Salary: Up till $3700 basic + Variable Bonus

Location: Lim Chu Kang

Work time/day: 8.00am to 5.00pm (Mon, Wed & Fri) & 8:00am to 5:30pm (Tuesday & Thursday)

HR Administration & Records

• Maintain and update employee records, HR systems and personnel files.
• Ensure accuracy and confidentiality of all employee-related information.
• Prepare and maintain HR documents, employment records and monthly HR reports.
• Support general HR and administrative duties as assigned by Management.

Payroll & Claims

• Process monthly payroll and prepare payroll reports for Finance.
• Consolidate payroll-related information such as overtime, allowances and leave records.
• Assist with medical claims, insurance matters and other staff claims where applicable.

Recruitment & Onboarding

• Support the full recruitment process, including job postings, candidate screening, interview coordination and onboarding.
• Prepare employment documentation and assist with orientation for new staff.
• Support offboarding matters and ensure proper documentation is completed.

HR Policies, SOPs & Compliance

• Assist in developing, implementing and maintaining HR policies, SOPs and employee guidelines.
• Ensure HR practices are aligned with company requirements and local employment regulations.
• Support the HR Manager in reviewing and improving HR processes.

Compensation, Benefits & Performance Support

• Assist in compensation, benefits and reward-related matters.
• Support performance appraisal, incentive and staff retention initiatives where required.
• Assist in coordinating staff training, SDF applications and staff development records.

Employee Relations & Grievance Handling

• Act as the HR contact point for employee and foreign worker feedback, concerns and grievances.
• Assist the HR Manager in handling employee relations matters, including workplace concerns, welfare issues, accommodation-related feedback and interpersonal conflicts.
• Maintain proper records of grievances, follow-up actions and resolutions in a confidential manner.
• Coordinate with Management, Production Head and Maintenance where required to understand issues and follow up on corrective actions.
• Escalate serious or sensitive matters to the HR Manager / Management promptly.

Foreign Worker Welfare & Accommodation Coordination

• Assist the HR Manager in coordinating foreign worker welfare and accommodation-related matters.
• Maintain proper records of worker accommodation, dormitory allocation, worker movement and related HR documentation.
• Act as the HR contact point for workers on accommodation, welfare and living-condition matters.
• Coordinate with Maintenance, Production and Management to ensure workers' accommodation remains safe, clean and properly maintained.
• Assist in arranging dormitory inspections, follow-up actions, repairs and improvement works where required.
• Support the company in maintaining proper compliance records relating to worker accommodation, approved occupancy, dormitory licence and relevant authority submissions.
• Assist with planning and coordination for future dormitory expansion to support operational manpower needs.

General Administration

• Assist with office administration matters such as mail, vendor coordination, events and other ad-hoc duties.
• Support management and department heads on HR-related administrative matters.

Requirements

• Diploma or Degree in Human Resource Management, Business Administration or related field.
• Minimum 3 years of relevant HR experience
• Good understanding of Singapore employment practices and HR administration.
• Experience in payroll, recruitment, work pass matters and employee records.
• Proficient in Microsoft Office and Google Sheets.
• Able to multitask and work closely with Management, Production and Maintenance teams.