HR Executive

D' Perception Singapore Pte Ltd; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

D' Perception Singapore Pte Ltd is seeking a detail-oriented Recruitment Coordinator to support hiring across the organisation in Singapore. You will manage the full recruitment lifecycle—from sourcing candidates on portals and via agencies to shortlisting, interview coordination, and offer processing.

You will also handle onboarding for new hires, brief them on terms and benefits, coordinate IT and administrative setup, maintain HR records, and update essential personnel files.

Qualifications

• Diploma or Degree in HRM, Business Admin, or related field.
• Strong communication and interpersonal skills.
• Organised, detail oriented and trustworthy with confidential information.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Good coordination and time management abilities.
• Willing to learn and proactive in tasks.
• Able to work independently and with cross‑functional teams.
• Experience in recruitment and HR administration.
• Familiar with HRIS/payroll systems (e.g., BIPO).
• Knowledge of Singapore employment/work pass requirements.

Responsibilities

• Post job ads on portals and data mine to source candidates.
• Coordinate with agencies and recruiters on sourcing.
• Review and shortlist candidates; forward CVs to hiring managers.
• Arrange interviews and coordinate schedules with candidates and team.
• Confirm interview details with candidates and agencies via email.
• Prepare employment contracts and offer letters.
• Brief new hires on terms, benefits, and policies.
• Coordinate IT and admin setup for new hires.
• Maintain personnel files and update HR records.

Skills

Communication

Organizational Skills

MS Office Proficiency

Recruitment Experience

HR Administration

Education

HR Management Degree

Tools

BIPO HRIS

Job description

About the role

This role involves recruitment coordination, HR administration, and employee onboarding support. You will manage the full recruitment lifecycle from sourcing candidates through job portals and recruitment agencies, to shortlisting, interview coordination, and offer processing. You will also handle new hire onboarding, including briefing employees on terms and benefits, coordinating IT and administrative setup, and maintaining personnel files and HR records.

Key responsibilities

• Post job advertisements on relevant job portals and conduct data mining to source suitable candidates
• Liaise with recruitment agencies and external recruiters on candidate sourcing and recruitment matters
• Review and shortlist candidates and forward suitable CVs to the relevant hiring managers
• Arrange interviews and coordinate with candidates, recruitment agencies, and hiring managers on interview schedules
• Contact candidates and recruitment agencies to confirm interview arrangements and send interview details to candidates via email
• Prepare employment contracts, offer letters, and other relevant employment documents
• Brief new hires on employment terms, company benefits, policies, and other relevant information upon acceptance of the offer
• Coordinate with IT and Administration on new hire arrangements, including IT setup, workstation allocation, email account, phone extension, phone allowance, name card, and other requirements
• Set up and maintain personnel files for new employees in both physical and digital formats
• Update appraisal calendars, leave records, staff salary records, organization charts, and other HR records

About you

• Diploma or Degree in Human Resource Management, Business Administration, or related field
• Good communication and interpersonal skills
• Organised, detail-oriented, and able to handle confidential information responsibly
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Good coordination and time management skills
• Willing to learn and proactive in completing assigned tasks
• Ability to work independently as well as collaboratively with different departments
• Relevant experience in recruitment and HR administration (advantageous)
• Experience in using BIPO or other HRIS/payroll systems (advantageous)
• Knowledge of Singapore employment and work pass requirements (advantageous)