HR Executive

PROSPECT PROTECTION PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

Prospect Protection Pte Ltd is seeking a hands-on HR & Recruitment Executive in Singapore to manage end-to-end recruitment and support the full employee lifecycle. The role focuses on frontline positions and collaborates with Operations to meet manpower needs and ensure proper onboarding and documentation.

This executive-level position excludes payroll processing and requires diligent, compliant HR practices within Singapore’s regulatory framework.

Qualifications

• Diploma in Human Resources, Business Administration or related discipline.
• 2+ years HR or recruitment experience preferred.
• Experience managing recruitment from sourcing through onboarding.
• Experience recruiting for frontline, shift-based roles is a plus.
• Familiarity with Work Permit/S Pass processes in Singapore.
• Knowledge of Singapore Employment Act and HR best practices.
• Ability to manage multiple vacancies and deadlines independently.
• Proficient in written and spoken English and confidential data handling.

Responsibilities

• End-to-end recruitment management from manpower requests to onboarding.
• Coordinate with Operations on site requirements and deployment timelines.
• Publish job ads and proactively source candidates across channels.
• Screen applications, conduct initial interviews and assess candidate fit.
• Coordinate interviews with Operations and hiring managers; track progress.
• Handle pre-employment checks, contracts, and onboarding documentation.
• Maintain accurate recruitment trackers and provide updates to Management.
• Ensure documentation and selection decisions are job-related and compliant.

Skills

English proficiency

Multitasking

Documentation

Education

Diploma in HR/Business Administration

Tools

Microsoft Office

HR systems

Recruitment trackers

Job portals

Job description

Prospect Protection Pte Ltd is looking for a hands‑on HR & Recruitment Executive to manage end‑to‑end recruitment and support the full employee lifecycle.

The main focus of this position is recruiting frontline employees for Singapore’s security industry. The successful candidate will work closely with our Operations team to understand manpower needs, source suitable candidates and ensure that new employees are properly documented, onboarded and ready for deployment.

This is an executive‑level position and does not include payroll processing.

Key Responsibilities

Recruitment

• Manage the full recruitment process, from receiving manpower requirements to successful onboarding.
• Work closely with Operations to understand site requirements, deployment timelines and suitable candidate profiles.
• Prepare and publish job advertisements through appropriate recruitment channels.
• Proactively source candidates through job portals, social media, referrals, community networks, recruitment events and direct outreach.
• Screen applications and conduct initial interviews.
• Assess candidates’ experience, communication, work attitude, availability and suitability for frontline operational roles.
• Coordinate interviews and selection with Operations and hiring managers.
• Follow up consistently with candidates throughout the recruitment process.
• Conduct reference, qualification and background checks where required.
• Prepare employment offers and collect the required pre‑employment documents.
• Build and maintain an active candidate pipeline for current and future manpower requirements.
• Maintain an accurate recruitment tracker and provide regular recruitment updates to Management.
• Ensure recruitment and selection decisions are properly documented and based on job‑related criteria.

Work Pass Administration

• Handle Work Permit and S Pass applications, renewals, issuances and cancellations for eligible employees.
• Verify that candidates meet the applicable MOM and company requirements before an application is submitted.
• Monitor work pass validity and expiry dates.
• Ensure applications and renewals are completed accurately and on time.
• Maintain complete work pass records and supporting documents.
• Communicate application requirements clearly to candidates and employees.
• Keep updated on relevant MOM regulations and work pass requirements.

Onboarding and HR Administration

• Coordinate pre‑employment checks and document collection.
• Prepare employment contracts, HR letters and other employee documentation.
• Conduct onboarding and employee orientation.
• Ensure new employees understand company policies, workplace expectations and reporting procedures.
• Coordinate with Operations to ensure new employees are ready for deployment.
• Create and maintain complete, accurate and confidential employee records.
• Support employee confirmation, transfer and other employment processes.
• Respond to employee enquiries clearly, patiently and professionally.
• Support the implementation and administration of HR policies and procedures.

Employee Relations and Offboarding

• Support the handling of attendance, conduct, grievance and disciplinary matters.
• Listen to employee concerns with patience and empathy while applying company policies fairly and firmly.
• Prepare the required documentation for employee‑related matters.
• Escalate serious, sensitive or unresolved matters to Management promptly.
• Coordinate resignations, terminations, exit clearance and the return of company property.
• Conduct or coordinate exit interviews when required.
• Ensure HR practices comply with Singapore’s Employment Act, MOM requirements and company policies.

Job Requirements

• Diploma in Human Resources, Business Administration or a related discipline.
• At least two years of relevant HR or recruitment experience is preferred.
• Practical experience managing recruitment from candidate sourcing through onboarding.
• Recruitment experience in security, construction, cleaning, landscaping, manufacturing, warehousing or another frontline manpower‑intensive industry will be useful for this position.
• Experience recruiting for shift‑based, operational or high‑volume frontline roles is preferred.
• Familiarity with Work Permit and S Pass application and administration processes.
• Sound working knowledge of Singapore’s Employment Act and general HR practices.
• Able to manage multiple vacancies, candidates and deadlines independently.
• Able to maintain accurate records and protect confidential employee information.
• Proficient in written and spoken English.
• Proficient in Microsoft Office and comfortable using HR systems, job portals and recruitment trackers.

This position requires regular communication with frontline candidates and employees from different backgrounds. The ability to communicate in Bahasa Malaysia, Mandarin or Tamil, in addition to English, may be useful where employees require assistance understanding recruitment, onboarding or HR instructions. Applicants will be assessed according to the actual communication needs of the position.

Personal Attributes

The successful candidate should be:

• Approachable and comfortable working with people from different backgrounds.
• Patient, tolerant and empathetic.
• Firm, fair and professional when applying company requirements.
• Persistent and resourceful when sourcing and following up with candidates.
• A clear communicator and attentive listener.
• Responsible and disciplined with documentation and follow‑up.
• Able to exercise sound judgement and accelerate problems early.
• Able to work independently while collaborating closely with Operations and Management.

Important Information

• Payroll calculation and payroll processing are not part of this position.
• Only Singapore Citizens and Permanent Residents may apply.
• Selection will be based on job‑related qualifications, experience, competencies and suitability for the position.