HR & Admin Executive

Innotec Solutions Pte Ltd; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

Innotec Solutions Pte Ltd is seeking an organized HR & Admin Executive to support daily HR operations and office administration. You will manage the full employee lifecycle, coordinate recruitment, onboarding, and offboarding, and handle payroll inputs, leave, and claims.

The role requires a Diploma or Bachelor’s in HR/Business, 2+ years’ HR experience, and familiarity with Singapore MOM regulations. Proficiency in MS Office and strong communication are essential.

Qualifications

• Diploma or Bachelor's degree in Human Resource Management, Business Administration, or related discipline.
• Minimum 2 years of HR experience.
• Familiar with Singapore Employment Act and MOM regulations.
• Experience with payroll processing and HR administration is an advantage.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Good communication and interpersonal skills.

Responsibilities

• Manage the full employee lifecycle, including recruitment, onboarding, confirmation, and offboarding.
• Post job advertisements on Job Bank and other recruitment platforms.
• Screen resumes, coordinate interviews, and communicate with candidates.
• Prepare employment contracts, offer letters, and HR-related documentation.
• Maintain employee records and ensure all HR files are up to date.
• Process payroll inputs, leave administration, attendance, and claims.
• Handle work pass applications, renewals, and government-related submissions where required.
• Coordinate staff training and maintain training records.
• Support performance appraisal and employee engagement activities.
• Ensure compliance with Singapore employment regulations and company policies.
• Assist with general office administration, procurement, and company events.
• Perform other HR and administrative duties assigned by management.

Skills

HR management

Payroll processing

Interpersonal skills

Organizational skills

Independent work

Education

Diploma or Bachelor’s in HR/BA

Tools

HRMS

Payroll software

Microsoft Office

Job description

About Us

We are a growing security solutions company specializing in CCTV surveillance, Door Access Control Systems, Visitor Management Systems, and IT infrastructure. We are looking fora proactive and organized HR & Admin Executive to support our daily HR operations and office administration.

Key Responsibilities

• Manage the full employee lifecycle, including recruitment, onboarding, confirmation, and offboarding.
• Post job advertisements on Job Bank and other recruitment platforms.
• Screen resumes, coordinate interviews, and communicate with candidates.
• Prepare employment contracts, offer letters, and HR-related documentation.
• Maintain employee records and ensure all HR files are up to date.
• Process payroll inputs, leave administration, attendance, and claims.
• Handle work pass applications, renewals, and government-related submissions where required.
• Coordinate staff training and maintain training records.
• Support performance appraisal and employee engagement activities.
• Ensure compliance with Singapore employment regulations and company policies.
• Assist with general office administration, procurement, and company events.
• Perform other HR and administrative duties assigned by management.

Requirements

• Diploma or Bachelor's Degree in Human Resource Management, Business Administration, or a related discipline.
• Minimum 2 years of relevant HR experience.
• Familiar with Singapore Employment Act and MOM regulations.
• Experience with payroll processing and HR administration is an advantage.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Good communication and interpersonal skills.
• Strong organizational skills with attention to detail.
• Able to work independently and manage multiple tasks.

Preferred Skills

• Experience using HRMS or payroll software.
• Knowledge of Work Pass application procedures.
• Recruitment and interview coordination experience.
• Positive attitude with strong problem-solving skills.