Hr Executive

EFFICIENT NETWORKS INTERNATIONAL (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

EFFICIENT NETWORKS INTERNATIONAL (SINGAPORE) PTE. LTD. is seeking an HR Generalist to manage end-to-end processes including recruitment, payroll, and HR documentation.

The role requires 2-4 years experience, a diploma or degree in HR or Business Admin, strong communication, and proficiency in MS Office; knowledge of payroll systems is a plus.

Qualifications

• Diploma or Bachelor's degree in HR, Business Admin, or related field.
• 2-4 years HR experience required.
• Knowledge of employment legislation and HR best practices.
• Experience with payroll processing and HR systems is an advantage.
• Good interpersonal and communication skills.
• Strong organisational and time management abilities.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Ability to handle confidential information professionally.

Responsibilities

• Manage end-to-end recruitment: postings, screening, interviews, onboarding.
• Prepare employment contracts, confirmation letters, and HR documents.
• Maintain accurate employee records and HR databases.
• Coordinate monthly payroll and attendance, leave, overtime verification.
• Administer employee leave, attendance, and benefits.
• Handle work pass applications where applicable.
• Ensure compliance with policies and local employment laws.
• Coordinate orientation, training, and engagement activities.
• Address HR policy, payroll, leave, and benefits queries.
• Support performance appraisal and employee development processes.
• Prepare HR reports and maintain confidential information.
• Assist with disciplinary matters, grievances, and exit procedures.
• Perform other HR and admin duties and cost-optimisation efforts.
• Monitor HR-related expenses and HR spending analyses.
• Prepare cost reports and management summaries.

Skills

Interpersonal skills

Communication skills

Organisational skills

Time management

Problem solving

Education

Diploma or Bachelor's Degree in HR/Business Admin

Tools

Microsoft Office

HRIS/Payroll systems

Job description

Key Responsibilities

• Manage the end-to-end recruitment process, including job postings, candidate screening, interview coordination, and onboarding.
• Prepare employment contracts, confirmation letters, and other HR-related documents.
• Maintain accurate employee records and update HR databases.
• Coordinate monthly payroll by verifying attendance, leave records, overtime, and other payroll-related information.
• Administer employee leave, attendance, and benefits.
• Handle work pass applications, renewals, and cancellations where applicable.
• Ensure compliance with company policies and local employment laws.
• Coordinate employee orientation, training, and engagement activities.
• Address employee queries regarding HR policies, payroll, leave, and benefits.
• Support performance appraisal and employee development processes.
• Prepare HR reports and maintain confidential personnel information.
• Assist with disciplinary matters, grievance handling, and exit procedures.
• Perform other HR and administrative duties assigned by management.
• Monitor HR-related operational expenses and identify opportunities for cost optimisation.
• Analyse recruitment costs, training expenses, and overall HR spending.
• Prepare cost reports and management summaries for decision-making.
• Maintain accurate records for budgeting, forecasting, and financial reporting.
• Ensure all HR and payroll documentation is accurate, organised, and audit-ready.

Requirements

• Diploma or Bachelor's Degree in Human Resources, Business Administration, or a related field.
• Minimum 2-4 years of HR experience
• Knowledge of employment legislation and HR best practices.
• Experience with payroll processing and HR systems is an advantage.
• Good interpersonal and communication skills.
• Strong organisational and time management abilities.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Ability to handle confidential information with professionalism.