HR Executive

HAO HONG CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 39,000 - 61,000; Full time

Job summary

HAO HONG CONSTRUCTION PTE. LTD. is seeking an HR administration specialist to support foreign workers’ payroll and permit processes in Singapore.

You will ensure accurate payroll calculations, timely renewals, and proper documentation for overseas staff. You will maintain worker records, assist with onboarding and liaise with project sites to resolve permit matters, while upholding compliance with local regulations and company policies.

Responsibilities

• Assists in payroll administration for foreign workers.
• Processes accurate payroll including allowances and deductions.
• Renewal and cancellation of foreign workers' work permits.
• Maintains and updates workers’ records in HRMS and files.
• Handles onboarding of foreign workers, including offer letters.
• Coordinates with project sites on work permit matters.
• Assists with government applications and levy inquiries.
• Ensures compliance with regulations and deadlines.

Job description

• Assists in foreign worker management pertaining to payroll administration, work permit renewal and cancellation, workers’ home leave administration and other areas of support.
• Accurate processing of payroll for foreign workers.
• Timely renewal and cancellation of work permits for foreign workers.
• Effective support in foreign worker management.
• Carries out work permit applications, renewals and cancellations of foreign workers in a timely manner;
• Follows up with purchase or cancellation of workers’ bond guarantees;
• Co-ordinates with site staff on workers’ work permit matters;
• Follows through on home leave application of foreign workers and seeks the necessary approvals; Purchases air tickets for workers;
• Maintains and updates workers records in HRMS, HR folder and personal files;
• Handles on-boarding of foreign workers including offer letter preparation and conduct of orientation training;
• Carries out prompt update of staff and worker daily movement report;
• Performs monthly payroll computation of foreign workers including normal pay, allowances, overtime pay, salary advances and deductions for workers; inputs data entry into payroll system and other records;
• Checks through and reconciles errors to ensure the accuracy of working hours, etc, before payroll processing;
• Prepares payroll and costing reports; disseminates cost charging information to respective projects; keys in cost allocation in payroll system;
• Handles back-charging of costs between entities;
• Administers MYE application and related matters;
• Assists in workers’ sick leave and medical claims matters including verification of bills, follow up with hospitals on charges, etc;
• Follows up promptly on government application of foreign worker levy waiver;
• Carries out periodic checking of workers’ passport expiry dates;
• Follows up on foreign worker performance appraisals and updates accordingly;
• Handles worker dormitory matters;
• Follows up on manpower request from project sites through paperwork follow up (manpower requisition form);
• Handles subcontractor billing and back-charging of costs such as workers’ uniforms;
• Handles foreign worker and sub-contractor queries in a timely and effective manner;
• Other duties such as reconciliation of credit card bills by matching the invoices with the receipts before forwarding to Accounts Department;
• Performs any other duties as assigned.