HR Cum Recruitment Assistant

WHITE BEEHOON RESTAURANT PTE. LTD.; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

WHITE BEEHOON RESTAURANT PTE. LTD. in Singapore seeks a responsible HR & Recruitment Assistant to support daily HR and recruitment operations across our restaurant outlets and head office.

The role covers recruitment coordination, employee records management, onboarding and offboarding, attendance, and HR administration with accuracy and pace. The ideal candidate has at least 1 year of HR experience, strong organisational and communication skills, and familiarity with Singapore MOM requirements

Qualifications

• At least 1 year of HR experience.
• Strong organisational and communication skills.
• Familiarity with Singapore MOM requirements and HR/payroll systems is advantageous.

Responsibilities

• Coordinate recruitment for restaurant outlets and head office.
• Post and maintain job advertisements on platforms.
• Screen applications and shortlist candidates.
• Arrange interviews and coordinate with hiring managers.
• Prepare candidate summaries and interview schedules.
• Assist with offers and onboarding documentation.
• Maintain recruitment tracker and records.
• Prepare HR documents: offer letters, contracts, promotions.
• Ensure accuracy and confidentiality of employee records.
• Assist with onboarding and offboarding processes.

Skills

HR coordination

Recruitment

Organisational skills

Communication

F&B experience

MOM regulations knowledge

Tools

HRIS

Payroll software

Job description

Job Summary

We are seeking a responsible, organized and detail-oriented HR & Recruitment Assistant to support the daily human resources and recruitment operations of the company. The successful candidate will assist with recruitment coordination for our restaurant outlets and head office, employee records management, preparation of HR documentation, onboarding and offboarding arrangements, attendance and leave administration, work pass documentation and other HR-related administrative duties. This role requires regular coordination with candidates, employees, outlet managers and internal departments to ensure recruitment activities and HR administrative matters are handled accurately, efficiently and within the required timelines. The ideal candidate should have at least one year of relevant HR experience, possess good organizational and communication skills, and be comfortable working in a fast-paced F&B environment. Candidates who are familiar with Singapore employment regulations, MOM requirements and HR/payroll systems will have an added advantage. We welcome candidates who are proactive, meticulous, willing to learn and interested in developing their career in human resources.

Key Responsibilities

A. Recruitment & Talent Acquisition Support

• Assist in managing and coordinating the recruitment process for restaurant outlets, central kitchen and head office positions.
• Post, update and maintain job advertisements on relevant recruitment platforms, job portals and other approved recruitment channels.
• Monitor job applications and review candidate profiles against the relevant job requirements.
• Conduct initial screening of applications and shortlist suitable candidates for further consideration by the HR team or hiring managers.
• Contact candidates to arrange interviews, confirm interview appointments and communicate any changes to interview schedules.
• Coordinate interview arrangements with outlet managers, department heads and other hiring personnel.
• Prepare candidate summaries, interview schedules and other recruitment-related documentation for management review.
• Follow up with candidates after interviews and assist in communicating the outcome of the recruitment process.
• Assist with employment offers, including coordinating the collection of required documents and communicating joining instructions to successful candidates.
• Follow up with candidates to confirm their acceptance of offers, intended commencement dates and reporting arrangements.
• Assist in coordinating pre-employment documentation and onboarding arrangements for new employees.
• Maintain an updated recruitment tracker covering vacancies, applications, interviews, offers, acceptance status and joining dates.
• Follow up with outlet managers on outstanding vacancies, recruitment priorities and manpower requirements.
• Assist in identifying suitable recruitment channels and improving candidate sourcing and follow-up processes.
• Maintain accurate and organized recruitment records to facilitate reporting, tracking and future reference.

B. HR Administration & Employee Records Management

Assist in preparing employment-related documents, including:

• Employment offer letters and employment contracts.
• Confirmation letters.
• Salary revision and increment letters.
• Promotion, transfer and deployment letters.
• Resignation acknowledgements and termination-related documentation.
• Other HR letters, notices and employee correspondence.

Check employee documentation for completeness, accuracy and consistency before submission for review or approval.

Ensure employee records are properly filed, organized and updated in accordance with the company's filing procedures.

Assist in collecting and verifying required employee documents during recruitment, onboarding and employment.

Maintain employee information, including personal particulars, contact details, job positions, departments, outlet assignments and employment status.

Assist in updating employee records when there are changes in salary, position, work location, employment status or other relevant particulars.

Monitor outstanding employee documents and follow up with employees or outlet managers to obtain the required information.

Assist in maintaining proper records of employee movements, including new hires, transfers, promotions, resignations and departures.

Prepare and organize supporting documents for internal reviews, management requests and HR audits.

Handle employee information responsibly and maintain strict confidentiality when dealing with personal data and employment records.

Ensure that HR documents are accessible to authorized personnel when required and are stored in accordance with company procedures.

C. Employee Onboarding & Offboarding

Coordinate onboarding arrangements for new employees, including document collection, completion of em