HR Cum Account Assistant (Engineering Industry)

INM CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 42,000 - 63,000; Full time

Job summary

INM CONSTRUCTION PTE. LTD. is seeking an HR Assistant to support HR administration, recruitment coordination, payroll processing, and compliance with Singapore regulations.

The role includes maintaining employee records, preparing HR letters, and coordinating with payroll vendors and vendors for AR and ERP systems. You will also assist with onboarding, attendance, and documentation, while working closely with sales and operations to ensure smooth administrative processes.

Qualifications

• 1-3 years of HR administration or HR assistant experience.
• Hands-on experience with employee records and HR documentation.
• Experience coordinating recruitment (job postings, interviews, onboarding).
• Basic knowledge of Singapore Employment Act & MOM regulations.
• Experience supporting payroll, CPF submissions, attendance and leave.
• Familiarity with IR8A/IR21 (support level).
• Ability to coordinate with sales, customers and operations.
• Experience with accounting or ERP systems (e.g., Xero, QuickBooks, SAP).

Responsibilities

• HR responsibilities: recruitment posting, resume screening, interviews, onboarding, and onboarding induction.
• Maintain and update employee personal files and HR records; update HR system.
• Assist monthly payroll; track attendance, overtime, and leave; prepare CPF submissions; assist with IR8A/IR21.
• Process leave applications; monitor attendance; ensure compliance with Employment Act & MOM regulations; assist with WP/S pass/EP.
• Sales support & coordination: prepare quotations, proposals, invoices; issue orders; maintain customer database.
• Process purchase and sales orders; track orders; prepare project folders and documentation.
• Assist billing and invoicing; coordinate with Accounts on AR; prepare management sales reports.

Skills

HR administration

Recruitment coordination

Payroll support

Leave & attendance

HR documentation

IR8A/IR21 familiarity

ERP systems

Tools

Xero

QuickBooks

SAP

Job description

Job Description & Requirements

HUMAN RESOURCES (HR) RESPONSIBILITIES

• 1 . Recruitment & Onboarding
  • Assist in job posting on MyCareersFuture, JobStreet,LinkedIn, etc.
  • Screen resumes and arrange interviews
  • Prepare offer letters and employment contracts
  • Coordinate onboarding and employee induction
  • Maintain probation and confirmation records
• 2. Employee Records & HR Administration
  • Maintain and update employee personal files
  • Update HR system with employee information
  • Prepare HR letters (confirmation, warning, promotion,transfer)
  • Handle resignation, clearance, and exit documentation
  • Maintain staff directory and organization chart
• 3. Payroll & Statutory Support
  • Assist in monthly payroll preparation
  • Track attendance, overtime, and leave records
  • Prepare CPF submission data and support CPF filing
  • Assist with IR8A, IR21, and annual payroll reporting
  • Liaise with Accounts or payroll vendors
• 4. Leave, Attendance & Compliance
  • Process leave applications and update balances
  • Monitor medical leave and MC submission
  • Ensure compliance with Employment Act & MOM regulations
  • Assist with work pass matters (WP, S Pass, EP)

B. ACCOUNT ASSISTANT RESPONSIBILITIES

• 5. Sales Support & Coordination
  • Prepare sales quotations, proposals, and invoices
  • Issue sales orders and delivery orders
  • Coordinate with sales team, customers, and operations
  • Maintain customer database and sales records
  • Follow up on customer enquiries and documentation
• 6. Order Processing & Documentation
  • Process purchase orders and sales orders
  • Track order status and delivery schedules
  • Prepare job folders and project documentation
  • Support contract and agreement documentation
• 7 . Billing & Reporting Support
  • Assist in billing and invoice preparation
  • Coordinate with Accounts on AR matters
  • Prepare sales reports for management
  • Maintain proper filing of sales documents

Required:

1-3 years of experience in HR administration or HR assistant role

Hands-on experience with employee records & HR documentation

Experience handling recruitment coordination (job posting, interviews, onboarding)

Basic knowledge of Singapore Employment Act & MOM regulations

Experience supporting payroll, CPF submission, leave & attendance

Familiarity with IR8A / IR21 (at least support level

Ability to coordinate with sales team, customers, and operations

Experience with accounting or ERP systems (e.g. Xero, QuickBooks, SAP, or similar)