HR cum Admin

HUAXING CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

HUAXING CONSTRUCTION PTE. LTD. in Singapore seeks an organized Administrative Assistant to support daily operations at our office.

You will handle office administration, HR tasks, basic accounting support, licensing compliance, procurement, outlet coordination, and weekly/monthly management reporting. The role offers exposure to multi-site operations and close collaboration with directors. Ideal candidates will manage records, assist recruitment, coordinate supplier relationships, and ensure

Responsibilities

• Oversee daily office operations and general administrative functions
• Manage and maintain company records, documents, and filing systems
• Ensure effective coordination between management, factory, and retail outlets
• Manage staff attendance, leave records, and work schedules
• Prepare employment contracts and related staff documentation
• Assist in recruitment, onboarding, and orientation of new employees
• Handle day-to-day HR matters and internal staff communication
• Compile daily sales reports from retail outlets
• Prepare basic management reports and summaries
• Liaise with accountants on payroll, CPF submissions, and financial documentation
• Manage and renew company licenses and permits
• Coordinate compliance documentation with relevant government authorities
• Support certification processes including Halal certification and HACCP documentation
• Monitor inventory levels of office and operational supplies
• Coordinate procurement activities and communicate with suppliers
• Maintain supplier records and manage purchase invoices
• Monitor daily sales performance across outlets
• Coordinate operational and staffing issues between outlets and management
• Assist in staff scheduling and daily operational planning
• Prepare weekly and monthly management reports
• Provide administrative support to directors in planning and coordination

Job description

1. Administrative Operations

* Oversee daily office operations and general administrative functions

* Manage and maintain company records, documents, and filing systems

* Ensure effective coordination between management, factory, and retail outlets

2. Staff & HR Administration

* Manage staff attendance, leave records, and work schedules

* Prepare employment contracts and related staff documentation

* Assist in recruitment, onboarding, and orientation of new employees

* Handle day-to-day HR matters and internal staff communication

3. Financial & Basic Accounting Support

* Compile daily sales reports from retail outlets

* Prepare basic management reports and summaries

* Liaise with accountants on payroll, CPF submissions, and financial documentation

4. Licensing & Compliance

* Manage and renew company licenses and permits

* Coordinate compliance documentation with relevant government authorities

* Support certification processes including Halal certification and HACCP documentation

5. Inventory & Procurement Support

* Monitor inventory levels of office and operational supplies

* Coordinate procurement activities and communicate with suppliers

* Maintain supplier records and manage purchase invoices

6. Outlet Coordination

* Monitor daily sales performance across outlets

* Coordinate operational and staffing issues between outlets and management

* Assist in staff scheduling and daily operational planning

7. Reporting & Management Support

* Prepare weekly and monthly management reports

* Provide administrative support to directors in planning and coordination