HR Assistant [SL]

WECRUIT PTE. LTD.; Singapore; On-site; SGD 42,000 - 65,000; Full time

Job summary

WECRUIT PTE. LTD. in Singapore is seeking an HR Administrator to support recruitment, onboarding and payroll processes, manage employee records in the HRIS, and assist with work passes for foreign workers.

The role also covers training coordination, benefits administration, and general HR duties to ensure smooth daily operations. The successful candidate will liaise with schools and stakeholders for internship programmes, maintain accurate records, and provide reception support when required.

Responsibilities

• Recruitment and Onboarding: Assist with job postings, interview scheduling, candidate communication and employment documentation.
• Employee Records and Administration: Maintain employee records in HRIS; lifecycle administration including confirmations, transfers, promotions, resignations and offboarding; process leave applications and monitor balances.
• Work Pass and Foreign Workforce Administration: Assist with Work Permit, S Pass and Employment Pass applications, renewals and cancellations; monitor expiry dates and quotas; support migrant dormitory and accommodation administration.
• Payroll and HR Reporting: Prepare monthly payroll data including attendance, overtime, leave and allowances; assist with government leave claims and NS make-up pay; prepare HR reports and statutory surveys.
• Training and Certification: Coordinate employee training, registration and licence renewals; maintain training records and monitor certification expiry dates.
• Employee Relations and Benefits: Respond to inquiries on HR policies, leave and benefits; assist with medical insurance, health screening and wellness claims; support HR policy implementation and employee engagement.
• General Administration: Administrative support, document preparation, filing and procurement; assist with events, engagement and CSR activities; reception duties as needed.

Job description

1. Recruitment and Onboarding

• Assist with recruitment activities, including job postings, interview scheduling, candidate communication and employment documentation.
• Coordinate new employee onboarding, orientation and internship programmes.
• Liaise with schools, training institutes and relevant stakeholders for internship arrangements.

2. Employee Records and Administration

• Maintain accurate employee records and update HR information systems (HRIS).
• Assist with employee lifecycle administration, including confirmations, transfers, promotions, resignations and offboarding.
• Process leave applications, monitor leave balances and maintain accurate leave records.

3. Work Pass and Foreign Workforce Administration

• Assist with Work Permit, S Pass and Employment Pass applications, renewals and cancellations.
• Monitor work pass expiry dates, foreign worker quotas and levy requirements.
• Support dormitory and accommodation administration for migrant construction workers in accordance with applicable MOM requirements.

4. Payroll and HR Reporting

• Prepare monthly payroll data, including attendance, overtime, leave and allowances.
• Assist with government-paid leave claims and National Service (NS) make-up pay applications.
• Prepare HR reports and assist with statutory surveys and submissions.

5. Training and Certification

• Coordinate employee training courses, registration and licence renewals.
• Maintain training records and monitor certification and course expiry dates.

6. Employee Relations and Benefits

• Respond to employee enquiries regarding HR policies, leave, benefits and employment matters.
• Assist with medical insurance, health screening and employee wellness claims.
• Support HR policy implementation, employee engagement activities and HR projects.

7. General Administration

• Provide administrative support, including document preparation, filing and office supply procurement.
• Assist with company events, employee engagement and corporate social responsibility (CSR) activities.
• Provide reception support when required, including handling calls, visitors and incoming and outgoing mail.

8. Other Responsibilities

• Liaise with internal departments, government agencies and external vendors on HR and administrative matters.
• Perform other duties assigned by the immediate supervisor.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

EA License No: 20C0270

Wecruit Pte Ltd