HR & Admin Assistant [SL]

WECRUIT PTE. LTD.; Singapore; On-site; SGD 42,000 - 55,000; Full time

Job summary

WECRUIT PTE. LTD. is seeking an HR Admin/Onboarding coordinator to support recruitment, onboarding, payroll inputs, leave management and HR reporting. The role involves liaising with educational institutions for internships, handling work passes for foreign staff and managing employee records.

You will also assist with dormitory logistics, benefits administration, training coordination and general office duties as part of a busy HR/administration team in Singapore.

Responsibilities

• Support recruitment and onboarding processes, including job advertisements, interview arrangements, candidate communication and employment documentation.
• Coordinate internship recruitment and liaise with educational institutions regarding placement and onboarding arrangements.
• Maintain employee records, update HRIS data and handle employee movements, confirmations, promotions, resignations and offboarding.
• Administer leave applications, track leave balances and maintain accurate attendance and leave records.
• Assist with foreign employee work pass applications, renewals and cancellations, and monitor pass expiry dates, worker quotas and levy obligations.
• Support dormitory and accommodation administration for migrant construction workers in accordance with applicable regulations.
• Prepare payroll-related information, including attendance, overtime, allowances and leave data, and assist with government-paid leave claims and NS make-up pay.
• Prepare routine HR reports and assist with statutory survey submissions.
• Coordinate staff training, course registrations, licence renewals and certification tracking.
• Handle employee enquiries and assist with medical insurance, health screening, wellness claims and employee engagement initiatives.
• Provide general office administration, including filing, document preparation, purchasing office supplies, reception duties and mail handling.
• Assist in organising company events, CSR programmes and other employee activities.
• Liaise with government agencies, service providers and internal departments on HR and administrative matters.
• Undertake other HR and administrative duties as assigned.

Job description

Support recruitment and onboarding processes, including job advertisements, interview arrangements, candidate communication and employment documentation.

Coordinate internship recruitment and liaise with educational institutions regarding placement and onboarding arrangements.

Maintain employee records, update HRIS data and handle employee movements, confirmations, promotions, resignations and offboarding.

Administer leave applications, track leave balances and maintain accurate attendance and leave records.

Assist with foreign employee work pass applications, renewals and cancellations, and monitor pass expiry dates, worker quotas and levy obligations.

Support dormitory and accommodation administration for migrant construction workers in accordance with applicable regulations.

Prepare payroll-related information, including attendance, overtime, allowances and leave data, and assist with government-paid leave claims and NS make-up pay.

Prepare routine HR reports and assist with statutory survey submissions.

Coordinate staff training, course registrations, licence renewals and certification tracking.

Handle employee enquiries and assist with medical insurance, health screening, wellness claims and employee engagement initiatives.

Provide general office administration, including filing, document preparation, purchasing office supplies, reception duties and mail handling.

Assist in organising company events, CSR programmes and other employee activities.

Liaise with government agencies, service providers and internal departments on HR and administrative matters.

Undertake other HR and administrative duties as assigned.

EA License No: 20C0270

Wecruit Pte Ltd