HR Assistant, HR Shared Services (6 months contract) #HBY

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 32,000 - 42,000; Full time

Job summary

Recruit Express Pte Ltd. is hiring a Senior / Associate Executive to support HR Shared Services, focusing on employee offboarding and separation processes across multiple healthcare institutions. Location is Central, Singapore, with a 6-month contract.

The role requires coordinating with departments like Payroll, Finance, IT and Security, ensuring timely offboarding documentation and accurate HR system updates. Strong communication and detail orientation are essential.

Qualifications

• Diploma in Human Resource Management or related field.
• Experience in HR operations, administration or shared services is beneficial.
• Strong admin and coordination skills, with high-volume processing ability.

Responsibilities

• Manage end-to-end employee offboarding including resignations, retirements, contract expiry and other exits.
• Process separation transactions accurately in HR systems within timelines.
• Prepare resignation acknowledgements, exit letters and clearance documents.
• Coordinate clearance with Payroll, Finance, IT, Security and institutions.
• Process work pass cancellations where required and ensure records are updated.

Skills

Microsoft Office

Communication skills

Attention to detail

Education

Diploma in HRM / Business Administration

Tools

SAP SuccessFactors

HRIS systems

Job description

We are hiring under Recruit Express headcount, and you will be deployed to:

Location: Central

Salary: $2,900 - $3,800/month

Contract Duration: 6 months

We are looking for a Senior / Associate Executive to support HR Shared Services, focusing mainly on employee offboarding and separation processes across multiple healthcare institutions.

Job Responsibilities:

• Manage end-to-end employee offboarding processes, including resignations, retirements, contract expiry, and other employee exits.
• Process employee separation transactions accurately in HR systems within the required timelines.
• Prepare and manage HR documents such as resignation acknowledgements, exit letters, and clearance documents.
• Coordinate clearance processes with departments such as Payroll, Finance, IT, Security and the respective institutions.
• Process work pass cancellations where required.
• Ensure employee records and HR systems are updated accurately.
• Monitor outstanding offboarding cases and follow up with relevant stakeholders.
• Respond to employee and stakeholder enquiries professionally and provide timely assistance.
• Maintain proper documentation and records for completed cases.
• Ensure all processes comply with HR policies, procedures and service standards.
• Escalate more complex cases to the relevant parties when necessary.

Requirements:

• Minimum Diploma in Human Resource Management, Business Administration, or a related discipline.
• HR experience will be beneficial, particularly in HR operations, HR administration, or HR shared services.
• Experience in employee lifecycle administration or offboarding processes is an advantage.
• Proficient in Microsoft Office applications.
• Experience with SAP SuccessFactors or other HRIS systems is preferred.
• Strong administrative and coordination skills.
• Meticulous and detail-oriented, with the ability to manage a high volume of transactions.
• Good verbal and written communication skills.
• Customer-focused, responsible, and able to work well with different stakeholders.
• Able to work independently while also being a good team player.