HR and Accounts Executive

Dr.SOS; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

Dr.SOS Singapore is seeking a seasoned HR and Finance Administrative Specialist to support recruitment, onboarding, payroll processing, vendor payments, and records management.

You will assist in CPF submissions, statutory compliance, audits, and maintain confidentiality while coordinating staff training, attendance, and performance processes in a fast-paced environment.

Responsibilities

• Support recruitment, onboarding, staff records maintenance, and exit administration in accordance with HR policies and procedures.
• Assist in payroll processing, CPF submissions, staff claims, and other statutory HR compliance requirements.
• Maintain accurate employee records, HR documentation, and ensure proper filing for audit and compliance purposes.
• Support performance appraisal administration, training records, and staff development tracking.
• Handle basic employee enquiries and support HR-related communication and coordination.
• Process accounts payable and receivable, including invoicing, payments, and receipt documentation.

Skills

HR Administration

Payroll Processing

Record Keeping

Job description

Roles and Responsibilities:

• Support recruitment, onboarding, staff records maintenance, and exit administration in accordance with HR policies and procedures.
• Assist in payroll processing, CPF submissions, staff claims, and other statutory HR compliance requirements.
• Maintain accurate employee records, HR documentation, and ensure proper filing for audit and compliance purposes.
• Support performance appraisal administration, training records, and staff development tracking.
• Handle basic employee enquiries and support HR-related communication and coordination.
• Process accounts payable and receivable, including invoicing, payments, and receipt documentation.
• Support student fee administration, refunds, and financial record updates in an accurate and timely manner.
• Perform bank reconciliation and assist in preparing basic financial reports and schedules.
• Ensure proper documentation and record-keeping to support internal controls, audits, and EduTrust Certification Scheme compliance requirements.
• Support continuous improvement by maintaining efficient HR and finance administrative processes and ensuring data accuracy and confidentiality.
• Process vendor payments and maintain supporting documents.
• Update course fee collection records and follow up on outstanding payments.
• Maintain filing of finance and accounting documents.
• Support payroll processing and employee claims.
• Prepare CPF submissions and payroll documentation.
• Assist in commission and incentive calculations.
• Support recruitment activities, including interview scheduling.
• Prepare employment contracts and onboarding documents.
• Maintain employee personal files and HR records.
• Update staff attendance and leave records.
• Process work passes applications and renewals under supervision.
• Coordinate staff orientation and onboarding programmes.
• Maintain staff training and certification records.
• Support employee welfare activities and engagement programmes.
• Prepare documentation for performance appraisal exercises.
• Maintain confidentiality of employee and financial information.
• Ensure proper filing and document retention.
• Assist in preparing documents for audits and inspections.
• Liaise with employees regarding HR and payroll enquiries.