HR Administrative Officer (6-months Contract)

Maersk; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Maersk is seeking an HR onboarding administrator in Singapore to manage end-to-end onboarding for new hires, including documentation, orientation scheduling, and work pass coordination. You will ensure accurate HR records and support recruitment logistics in a fast-paced environment.

Proficiency with MS Office, Workday, Power BI, and Power Automate is valued. A strong sense of discretion and detail-oriented mindset is essential for handling confidential information and supporting onboarding

Qualifications

• Diploma or degree in HR, business admin, or related field.
• Minimum 2 years in HR administration, people ops, recruitment coordination, or HR shared services.
• Experience with high-volume onboarding is a plus.
• Strong organisational and confidentiality handling skills.

Responsibilities

• Provide end-to-end onboarding administration and documentation.
• Coordinate work pass applications, renewals, and related documentation.
• Support interview coordination and recruitment logistics.
• Monitor probation timelines and coordinate evaluations with managers.
• Maintain employee records and HR system data for accuracy.
• Administer employee-related payments and programmes.

Skills

HR administration

Attention to detail

Multitasking

Discretion

Education

Diploma or Degree in HR/Business Admin

Tools

Workday

MS Excel

Power BI

Power Automate

Job description

Opportunity

Maersk is a global leader in integrated logistics and have been industry pioneers for over a century. Through innovation and transformation, we are redefining the boundaries of possibility, continuously setting new standards for efficiency, sustainability, and excellence.

At Maersk, we believe in the power of diversity, collaboration, and continuous learning and we work hard to ensure that the people in our organisation reflect and understand the customers we exist to serve.

With over 100,000 employees across 130 countries, we work together to shape the future of global trade and logistics.

Key Responsibilities

• Provide end-to-end onboarding administration support, including new hire documentation, orientation scheduling, and onboarding coordination.
• Prepare and issue employment contracts, and related employment documentation.
• Coordinate work pass applications, renewals, and related documentation.
• Arrange pre-employment medical examinations and other compliance-related requirements.
• Support interview coordination and recruitment logistics where required.
• Assist in the compilation, analysis, and reporting of recruitment metrics and hiring data.
• Support Talent Acquisition initiatives and projects through administrative and reporting activities.
• Coordinate pre-employment requirements such as fingerprint registration, insurance enrolment, and other onboarding activities.
• Coordinate onboarding logistics, including locker assignments, and handover arrangements with supervisors to ensure a smooth and seamless onboarding experience.
• Maintain employee records, personnel files, HR documentation, and system data to ensure accuracy and compliance.
• Monitor probation timelines and coordinate probation confirmation evaluations with managers.
• Administer employee-related payments and programmes.
• Provide general employee administrative support and respond to employee queries in a timely manner.

What we are looking for

• Diploma or Degree in Human Resources, Business Administration, or related discipline.

• Minimum 2 years of HR administration, People Operations, Recruitment Coordination, or HR Shared Services experience.

• Experience supporting high-volume hiring and onboarding activities would be advantageous.

• Ability to manage multiple priorities in a fast-paced environment.

• Ability to handle confidential information with professionalism and discretion.

• Familiarity with HRIS systems such as Workday is preferred.

• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.

• Knowledge of Power BI and Power Automate will be an added advantage.

• Strong administrative and organisational skills with high attention to detail.

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law.
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