HR Administration & Payroll Specialist

COGNITY LIFE SINGAPORE PRIVATE LIMITED; Singapore; On-site; SGD 47,000 - 73,000; Full time

Job summary

COGNITY LIFE SINGAPORE PRIVATE LIMITED in Singapore is seeking an organised HR Administration & Payroll Coordinator to support employee lifecycle administration, payroll coordination and benefits management. Working closely with the HR Business Partner, you will ensure HR processes are completed accurately, efficiently and on time.

The role requires strong administrative skills and discretion in handling confidential information, coordinating multiple stakeholders while maintaining reliable

Qualifications

• A degree or equivalent higher education qualification; further HR/payroll training is a plus.
• Experience in HR administration and payroll coordination or similar roles.
• Experience using HR and payroll systems and digital platforms.
• Strong command of written and spoken English.
• Proficiency in MS Office applications (Excel, Word, PowerPoint).
• Knowledge of labour laws and data protection regulations is advantageous.

Responsibilities

• Coordinate day-to-day HR administration with external HR and payroll service providers, ensuring timely delivery and follow-up on outstanding matters.
• Work with HR team and Business Unit contacts to address employee administrative requirements.
• Coordinate onboarding with documentation and schedules.
• Manage offboarding, conduct exit interviews and ensure asset returns.
• Prepare employment contracts, amendments and related correspondence.
• Maintain employee equipment register and asset tracking.
• Maintain accurate employee data in HR systems like IHRIS and Deel.
• Process registration/deregistration and track leaves and absences.
• Provide guidance and training on HR systems and processes.
• Collect, verify and submit payroll inputs within timelines.
• Ensure payroll data accuracy and supporting documents.
• Prepare payroll documents for processing and admin.
• Review payroll reports for errors and discrepancies.
• Collaborate with external payroll providers to resolve issues promptly.
• Coordinate employee enrollment in benefits programs and track changes.
• Monitor costs related to benefits and HR expenditures.
• Coordinate health and safety training with external providers and ensure data protection compliance.
• Handle confidential information in accordance with regulations.
• Independently coordinate smaller HR projects and participate in HR initiatives.
• Take ownership of assigned tasks and ensure timely completion.

Skills

Organisational skills

Time management

Attention to detail

Interpersonal skills

Communication

Independence

Education

Bachelor's degree or equivalent

Tools

IHRIS

Deel

Microsoft Excel

Microsoft Word

PowerPoint

Job description

COGNITY LIFE SINGAPORE PRIVATE LIMITED in Singapore is seeking an organised HR Administration & Payroll Coordinator to support employee lifecycle administration, payroll coordination and benefits management. Working closely with the HR Business Partner, you will ensure HR processes are completed accurately, efficiently and on time.

The role requires strong administrative skills and discretion in handling confidential information, coordinating multiple stakeholders while maintaining reliable