HR Administration Assistant

GAIN CITY ENGINEERING (M&E) PTE LTD; Singapore; On-site; SGD 27,000 - 42,000; Full time

Job summary

Gain City Engineering (M&E) PTE LTD in Singapore is seeking an HR Administration Assistant to support day-to-day HR tasks, maintain records, handle onboarding and work pass processing, and assist with recruitment activities. This hands-on role suits graduates looking to grow in HR.

You'll liaise with employees and departments, ensure accurate HR documentation, and contribute to HR reporting and events. We offer a learning-driven environment with opportunities to develop professionally.

Qualifications

• Diploma/Degree in Human Resources, Business Administration or related field.
• Fresh graduates are welcome to apply.
• Prior HR administrative experience is an advantage.
• Good attention to detail and strong organisational skills.

Responsibilities

• Provide day-to-day HR administrative support to the HR team.
• Maintain and update employee records, HR databases and P-Files.
• Prepare employment contracts, HR letters and other HR-related documents.
• Assist with Work Permit, Employment Pass and S Pass applications, renewals and cancellations.
• Monitor work pass expiry dates and assist with timely renewals and submissions.
• Assist with employee onboarding, orientation and offboarding arrangements.
• Ensure required employee documents and forms are properly completed and maintained.
• Assist with leave, attendance and other employee-related HR administration.
• Liaise with employees and relevant departments on HR administrative matters.
• Assist in maintaining accurate HR records and preparing basic HR reports.
• Provide administrative support for recruitment activities, including interview scheduling and candidate documentation.
• Assist with HR events, projects and ad hoc duties assigned by the HR Manager/HOD.

Skills

Attention to detail

Organisational skills

Communication skills

Discretion

MS Office proficiency

Education

Diploma/Degree in HR or related

Tools

MS Word

Excel

PowerPoint

Job description

About Gain City

At Gain City, we deliver expertise and quality solutions in air-conditioning, home appliances and consumer electronics. Established in 1981, Gain City is a trusted household name in Singapore. We take pride in our strong customer focus, innovative spirit, and commitment to service excellence. With a dynamic workforce and a network of stores and service centres island wide, we offer a vibrant and growth-oriented environment where employees are empowered to thrive, take ownership and make a real impact.

About the Role

We are looking for an HR Administration Assistant to support the day-to-day HR administrative activities of the Company. The role will assist with employee records, HR documentation, onboarding, work pass administration and other HR-related matters. This is a hands-on role suitable for candidates who are interested in developing their career in Human Resources. Fresh graduates are welcome to apply..

Key Responsibilities

• Provide day-to-day HR administrative support to the HR team.
• Maintain and update employee records, HR databases and P-Files.
• Prepare employment contracts, HR letters and other HR-related documents.
• Assist with Work Permit, Employment Pass and S Pass applications, renewals and cancellations.
• Monitor work pass expiry dates and assist with timely renewals and submissions.
• Assist with employee onboarding, orientation and offboarding arrangements.
• Ensure required employee documents and forms are properly completed and maintained.
• Assist with leave, attendance and other employee-related HR administration.
• Liaise with employees and relevant departments on HR administrative matters.
• Assist in maintaining accurate HR records and preparing basic HR reports.
• Provide administrative support for recruitment activities, including interview scheduling and candidate documentation.
• Assist with HR events, projects and other ad hoc duties assigned by the HR Manager/HOD.

Key Requirements

• Diploma/Degree in Human Resources, Business Administration or a related discipline.
• Fresh graduates are welcome to apply.
• Candidates with prior HR administrative experience will have an added advantage.
• Good attention to detail and strong organisational skills.
• Basic proficiency in Microsoft Office, particularly Word and Excel.
• Good communication and interpersonal skills.
• Able to handle confidential employee information with discretion.

What We Offer

At Gain City, we are committed to the growth and development of our employees. You will be offered various learning and development opportunities and a collaborative, forward-thinking and growth-focused work environment to thrive in your career. You will also receive a comprehensive benefits package.

Note

Only shortlisted candidates will be notified

Working Location:

We will be shifting to Tampines Megastore Gain City.