HR Administration Assistant

Gain City Group of Companies; Singapore; On-site; SGD 30,000 - 40,000; Full time

Benefits offered by this job

Comprehensive benefits package

Learning & development opportunities

Growth-focused environment

Job summary

Gain City Group of Companies in Singapore is seeking an HR Administration Assistant to support day-to-day HR tasks, maintain employee records, process documentation, onboarding and work pass administration.

This hands-on role is open to entry-level candidates; related experience is a plus. The position will be based at Tampines Megastore, with opportunities to grow within a collaborative, growth-focused HR team.

Qualifications

• Diploma or degree in HR, business admin, or related field.
• Entry-level candidates are welcome to apply.
• Experience in HR Admin is a plus but not required.
• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Office (Word, Excel) and good communication skills.

Responsibilities

• Provide day-to-day HR administrative support to the HR team.
• Maintain and update employee records and HR databases.
• Prepare employment contracts and HR letters.
• Assist with Work Permit, Employment Pass applications, renewals and cancellations.
• Monitor work pass expiry dates and assist with renewals.
• Assist with onboarding, orientation and offboarding processes.
• Ensure proper completion of employee documents and forms.
• Assist with leave, attendance and other HR admin tasks.
• Liaise with employees and departments on HR matters.
• Prepare basic HR reports and support recruitment activities.
• Assist HR events and ad hoc projects.

Skills

HR admin

Attention to detail

Communication

MS Office

Discretion with data

Education

Diploma/Degree in HR or Business Admin

Tools

MS Word

MS Excel

Job description

About Gain City

At Gain City, we deliver expertise and quality solutions in air-conditioning, home appliances and consumer electronics. Established in 1981, Gain City is a trusted household name in Singapore. We take pride in our strong customer focus, innovative spirit, and commitment to service excellence. With a dynamic workforce and a network of stores and service centres island wide, we offer a vibrant and growth-oriented environment where employees are empowered to thrive, take ownership and make a real impact.

About the Role

We are looking for an HR Administration Assistant to support the day-to-day HR administrative activities of the Company. The role will assist with employee records, HR documentation, onboarding, work pass administration and other HR-related matters.

This is a hands-on role suitable for candidates who are interested in developing their career in Human Resources.

Entry-level are welcome to apply.

Key responsibilities

• Provide day-to-day HR administrative support to the HR team.

• Maintain and update employee records, HR databases and P-Files.

• Prepare employment contracts, HR letters and other HR-related documents.

• Assist with Work Permit, Employment Passes applications, renewals and cancellations.

• Monitor work pass expiry dates and assist with timely renewals and submissions.

• Assist with employee onboarding, orientation and offboarding arrangements.

• Ensure required employee documents and forms are properly completed and maintained.

• Assist with leave, attendance and other employee-related HR administration.

• Liaise with employees and relevant departments on HR administrative matters.

• Assist in maintaining accurate HR records and preparing basic HR reports.

• Provide administrative support for recruitment activities, including interview scheduling and candidate documentation.

• Assist with HR events, projects and other ad hoc duties assigned by the HR Manager/HOD.

Requirements

• Diploma/Degree in Human Resources, Business Administration or a related discipline.

• Entry-level candidates are welcome to apply.

• Candidates with prior HR administrative experience will have an added advantage.

• Good attention to detail and strong organisational skills.

• Basic proficiency in Microsoft Office, particularly Word and Excel.

• Good communication and interpersonal skills.

• Able to handle confidential employee information with discretion.

What We Offer

At Gain City, we are committed to the growth and development of our employees. You will be offered various learning and development opportunities and a collaborative, forward-thinking and growth-focused work environment to thrive in your career. You will also receive a comprehensive benefits package.

Join Our Team

If you are passionate about empowering people, fostering organizational growth and leading impactful strategies, to be a part of our growing team!

Note

• Only shortlisted candidates will be notified

Working Location:

• We will be shifting to Tampines Megastore Gain City.