HR & Admin Executive (2 years contract)

HORIZON SINGAPORE TERMINALS PRIVATE LIMITED; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

HORIZON SINGAPORE TERMINALS PRIVATE LIMITED in Singapore is seeking an HR professional to support Training & Development, Documentation, Recruitment and general administration. You will collaborate with line managers, HSE, and service providers to ensure effective people processes and compliant record-keeping.

The role covers identifying training needs, planning annual training, budgeting, organizing workshops, sourcing providers, preparing materials, and onboarding new joiners.

Qualifications

• Diploma or HR certification is required.
• Minimum 3 years’ experience in HR or related fields.
• Proficient in MS Office (Excel, Word, PowerPoint).
• Excellent communication and analytical skills.
• Proactive and able to manage crisis situations.

Responsibilities

• Identify training and development needs of staff in conjunction with line managers.
• Establish the Annual Training Plan according to Learning Plan & Training Matrix.
• Liaise with Line Managers, Health, Safety & Environment (HSE), Operational Excellence, and training providers on trainings.
• Prepare training budget; seek and obtain funding approval; control costs against budget.
• Direct planning and organization of all workshops that are offered.
• Sourcing for relevant training providers whenever necessary.
• Preparation of training materials or presentation whenever necessary.
• May design and implement assessment programs to identify potential and training needs or evaluate training effectiveness.
• Train employees on the use of the HRMS or other trainings and provide orientation to new joins.
• Maintain all personnel files, ensuring strict confidentiality of information.
• Maintain all personnel medical records & claims, ensuring that routine medicals are arranged and completed on time.
• Maintain all personnel training records and coordination of training with service providers & HSE.
• Maintaining, and ensuring timely update, of all Company records and Licenses.
• Review and update HR manuals and forms with consultation of the Manager.
• Determine future personnel needs together with line management.
• Coordinates the placing of internal and /or external ads to find candidates.
• Interviews for potential candidates and coordinates with line management concerning the fit with the job.
• Review and revise tests or assessments for selection.
• Coordinate all pre-employment to post-employment activities necessary.
• Carry out the required administration functions within the office.
• Complies with HSESQ Management System.
• Any other duties as assigned from time to time.

Skills

Strong communication skills

Analytical skills

Proactive attitude

Crisis management

Education

Diploma or relevant HR certification in Human Resource or Business Administration

Tools

MS Office (Excel, Word, PowerPoint)

Job description

Training & Development:

• Identify training and development needs of staff in conjunction with line managers.

• Establish the Annual Training Plan according to Learning Plan & Training Matrix.

• Liaise with Line Managers, Health, Safety & Environment (HSE), Operational Excellence, and training providers on employees’ external and internal trainings.

• Prepare training budget; seek and obtains funding approval; control costs against budget.

• Direct planning and organization of all workshops that are offered.

• Sourcing for relevant training providers whenever necessary.

• Preparation of training materials or presentation whenever necessary.

• May design and implement assessment programs to identify potential and training needs or evaluate training effectiveness.

• Train employees on the use of the HRMS or other trainings and provide orientation to new joins.

Documentation & Record Keeping:

• Maintain all personnel files, ensuring strict confidentiality of information.

• Maintain all personnel medical records & claims, ensuring that routine medicals are arranged and completed on time.

• Maintain all personnel training records and coordination of training with service providers & HSE.

• Maintaining, and ensuring timely update, of all Company records and Licenses.

• Review and update HR manuals and forms with consultation of the Manager.

Recruitment & Selection:

• Determine future personnel needs together with line management.

• Coordinates the placing of internal and /or external ads to find candidates.

• Interviews for potential candidates and coordinates with line management concerning the fit with the job.

• Review and revise tests or assessments for selection.

• Coordinate all pre-employment to post-employment activities necessary.

Other Administration duties:

• Arrange & liaise with appointed medical group & Line Managers on periodical health check-up.

• Carry out the required administration functions within the office.

• Complies with HSESQ Management System.

• Any other duties as assigned from time to time.

Requirements:

• Diploma or relevant HR certification in Human Resource or Business Administration.

• Minimum 3 years’ experience.

• Proficient in MS Office – Excel, Word and Powerpoint.

• Good communication skills.

• Good analytical skills.

• Proactive and possess positive working attitude and great deposition.

• Diligent and quick-witted in handling crisis situations.