HR and Admin Manager

Oaktree Consulting; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Oaktree Consulting in Singapore is seeking a hands-on HR Generalist to lead end-to-end recruitment, manage onboarding/offboarding, and maintain HR policies compliant with the Singapore Employment Act.

The role also covers payroll administration for 70+ staff, CPF/IRAS processing, and managing staff welfare initiatives. Strong knowledge of HRIS and payroll software, plus excellent communication, integrity, and discretion, are essential.

Qualifications

• 4–6 years hands‑on HR generalist, training administration, and payroll experience in Singapore.
• Experience as a sole HR contributor in an SME is highly preferred.
• Fluent understanding of Singapore Employment Act, CPF Act, MOM regulations, IRAS guidelines, and PDPA.

Responsibilities

• Lead end-to-end recruitment: posting, screening, interviewing, offer management.
• Manage onboarding, offboarding, tax clearance, and exit interviews for all staff.
• Draft and maintain employment contracts, HR policies, and handbooks per Singapore law.
• Oversee foreign worker passes via EPOL and myICA.
• Handle grievances, disciplinary actions, and performance appraisals.
• Plan staff engagement events and wellness programs.

Skills

Integrity

Discretion

Problem-solving

Communication skills

MS Office

Education

Diploma or Bachelor's Degree in HR/BA

Tools

HRIS

Payroll software

Job description

Key Responsibilities

• Lead the end-to-end recruitment process, from job posting, candidate screening, and interviewing to offer management.
• Manage onboarding, offboarding, tax clearance, and exit interviews for all staff.
• Draft, review, and maintain employment contracts, HR policies, and employee handbooks in compliance with the Singapore Employment Act.
• Oversee foreign worker pass applications, renewals, and cancellations via EPOL and myICA (Work Permits, S Passes, Employment Passes).
• Handle employee grievances, disciplinary matters, and performance appraisal processes.
• Plan and organize staff engagement activities, company events, and wellness initiatives.

Training & Development Administration

• Identify organizational and departmental training needs in collaboration with department managers.
• Source, evaluate, and liaise with external training providers and vendors for corporate courses, certifications, and upskilling programs.
• Manage end-to-end training logistics, including course bookings, scheduling, enrollment, tracking attendance, and post-training evaluations.
• Apply for and manage training subsidies and government grants (e.g., SkillsFuture Singapore (SSG) funding, Absentee Payroll) to optimize the company's training budget.
• Maintain comprehensive training records, employee certification expiry trackers, and mandatory compliance training records.

Payroll & Benefits Administration

• Process monthly end-to-end payroll accurately for 70 headcount, including salary calculations, overtime pay, commissions, and expense claims.
• Manage CPF contributions, IR8A / IR21 tax submissions, and government-paid claims (NS Make-Up Pay, Maternity/Paternity Leave, Childcare Leave, etc).
• Administer corporate insurance schemes (workplace injury compensation, outpatient, and hospitalization insurance).
• Track leave balances, attendance records, and medical claims.

Office & General Administration

• Oversee day-to-day office management, facility maintenance, and office supplies procurement.
• Liaise with vendors, landlords, IT support contractors, and corporate insurance brokers.
• Maintain organized physical and digital personnel files in compliance with the PDPA (Personal Data Protection Act).
• Support management with administrative duties, corporate filings, and ad-hoc operational tasks.

Requirements

• Experience: Minimum 4-6 years of hands‑on HR generalist, training administration, and payroll experience in Singapore. Experience as a sole HR contributor in an SME setup is highly preferred.
• Payroll & Training Competency: Proven track record in processing end-to-end payroll independently for 50-100 employees and handling SSG/SkillsFuture grant applications.
• Regulatory Knowledge: Sound working knowledge of the Singapore Employment Act, CPF Act, MOM regulations, IRAS guidelines, and PDPA.
• Soft Skills: High level of integrity, discretion, strong problem‑solving abilities, and excellent communication skills to interact with all levels of staff.
• Technical Skills: Proficiency in MS Office (Word, Excel) and experience with local cloud‑based HR Information Systems (HRIS) and payroll software

Preferred Qualifications

• Diploma or Bachelor's Degree in Human Resources, Business Administration, or a related discipline.
• Certification in Singapore Employment Law / IHRP certification is an advantage.