HR & Admin Executive

Techlead Technology Pte Ltd; Singapore; On-site; SGD 30,000 - 46,000; Full time

Job summary

Techlead Technology Pte Ltd in Singapore invites applications for an HR & Administration Assistant. The role covers the full spectrum of HR functions for worker-level employees, including recruitment, onboarding, offboarding and day-to-day employee administration.

Location: Singapore; Employment Type: Full Time; Working Hours: 8:30am–5:30pm, Monday to Friday. You will manage job postings, interview scheduling, Work Permit processing, attendance, leave, medical claims and benefits, and coordinate

Qualifications

• Diploma or equivalent in HR, business admin or related discipline.
• Experience in HR/administration is preferred.
• Familiarity with MOM (ministry of manpower) requirements preferred.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Able to handle confidential information professionally.

Responsibilities

• Support full spectrum of HR functions for worker-level employees, including recruitment, onboarding, offboarding and employee administration.
• Assist with job postings, interview scheduling, candidate coordination and preparation of employment documents.
• Process Work Permit applications, renewals, cancellations and MOM-related matters.
• Maintain attendance, leave records, medical claims, IHP, safety shoe claims and employee benefits.
• Maintain employee records, personnel files and HRMS records.
• Coordinate dormitory arrangements, OFWAS updates, PCP registration and other foreign worker administration matters.
• Coordinate employee training and maintain ISO training records and documentation.
• Support compliance with the Employment Act and company policies.
• Liaise with government agencies, insurers, vendors and external service providers on HR matters.
• Manage day-to-day office administration and provide support to Management and departments.
• Handle mail, distribution, courier services and local/overseas shipments.

Skills

MS Office

Communication skills

Interpersonal skills

Organizational skills

Attention to detail

Confidential handling

Education

Diploma in HR/BA

Tools

HRMS

Job description

TECHLEAD TECHNOLOGY PTE. LTD.

Company Website: www.apexuniontech.com

TECHLEADTECHNOLOGY PTE. LTD. is a Singapore subsidiary of our Taiwan headquartered group specialising in the semiconductor with operations in Taiwan, Japan, Singapore and the United States.

HR & Administration Assistant

Location: Singapore

Employment Type: Full Time

Working Hours: Monday to Friday, 8:30am – 5:30pm

Job Responsibilities

• Support the full spectrum of HR functions, with a primary focus on worker level employees, including recruitment, onboarding, offboarding and employee administration.
• Assist with job postings, interview scheduling, candidate coordination and preparation of employment documents.
• Process Work Permit applications, renewals, cancellations and related employment matters in accordance with MOM requirements.
• Maintain employee attendance, leave records, medical claims, Integrated Health Plan (IHP), safety shoe claims and employee benefits.
• Maintain accurate employee records, personnel files, HR documentation and Info-Tech HRMS records.
• Coordinate dormitory arrangements, OFWAS updates, Primary Care Plan (PCP) registration, employee insurance and other foreign worker administration matters.
• Coordinate employee training and maintain relevant ISO training records and documentation.
• Support compliance with the Employment Act, MOM requirements, Company policies and applicable statutory requirements.
• Liaise with government agencies, insurers, training providers, vendors and other external service providers on HR matters.

Administration& Office Management

• Manage day-to-day office administration and provide administrative support to Management and various departments.
• Check, collect and distribute incoming mail from the Company letterbox daily.
• Arrange courier services and coordinate local and overseas shipments, including FedEx online shipment processing.
• Procure and maintain office supplies, stationery, uniforms, name cards, pantry supplies and other office necessities.
• Coordinate office and facility maintenance, including air-conditioning servicing, internet and mobile subscriptions, water supply and office equipment.
• Coordinate with vendors and service providers to ensure maintenance and services are completed on schedule.
• Monitor office cleaning services and verify that services have been properly completed.
• Check vendor invoices for accuracy and prepare the necessary payment vouchers/supporting documents for processing.
• Maintain organised filing systems and ensure proper record keeping for HR and administrative documents.
• Perform other HR and administrative duties as assigned by Management.

Requirements

• Diploma in Human Resources, Business Administration, Management or a related discipline.
• Relevant HR and/or administrative experience is preferred.
• Experience handling Work Permits and foreign worker administration in Singapore will be an advantage.
• Familiarity with MOM requirements, HRMS systems and general HR administration is preferred.
• Proficient in Microsoft Office applications, including Word, Excel and Outlook.
• Good organisational and administrative skills with strong attention to detail.
• Able to handle confidential employee information professionally.
• Good communication and interpersonal skills.
• Able to coordinate effectively with employees, Management, government agencies and external vendors.
• Able to work independently, follow up on outstanding matters and manage multiple tasks.
• Responsible, organised and willing to learn.