Human Resources Executive

QMT Industrial & Safety Pte Ltd; Singapore; On-site; SGD 50,000 - 75,000; Full time

Job summary

QMT Industrial & Safety Pte Ltd in Singapore is seeking an HR Operations Generalist to coordinate recruitment, onboarding, payroll inputs and employee lifecycle controls, under approved headcount and salary policies.

You will maintain employee files, administer work-pass records, and provide confidential support to staff while collaborating with CEO, Finance, HSE and department heads to prevent information silos.

Qualifications

• 3–5 years of hands-on HR operations or HR generalist experience in Singapore.
• Practical knowledge of Employment Act, CPF, leave, payroll inputs, work-pass administration and employee lifecycle controls.
• Strong confidentiality, judgment, documentation discipline and ability to handle sensitive employee matters impartially.
• Competence in Microsoft Excel, HRIS / digital records, document control and evidence-based follow-through.
• Able to work directly with CEO, Finance, HSE, department heads and employees without creating information silos.
• Singaporean/PR only.

Responsibilities

• Coordinate recruitment, screening, interviews, offers and onboarding under approved headcount and salary controls.
• Maintain employee files, contracts, acknowledgements, leave, attendance, training and probation records.
• Prepare and independently verify payroll inputs, overtime, claims and employee-master changes before Finance processing.
• Administer onboarding, offboarding, access requests, clearance, work-pass records and statutory employment documentation.
• Maintain HR trackers, training matrices, policy acknowledgements, organisation records and audit-ready evidence.
• Provide first-line employee support and record grievances or concerns confidentially with conflict-free escalation.

Skills

HR operations

HR generalist

Confidentiality

Documentation discipline

Tools

Microsoft Excel

HRIS

Job description

Core responsibilities

• Coordinate recruitment, screening, interviews, offers and onboarding under approved headcount and salary controls.


• Maintain employee files, contracts, acknowledgements, leave, attendance, training and probation records.


• Prepare and independently verify payroll inputs, overtime, claims and employee-master changes before Finance processing.


• Administer onboarding, offboarding, access requests, clearance, work-pass records and statutory employment documentation.


• Maintain HR trackers, training matrices, policy acknowledgements, organisation records and audit-ready evidence.


• Provide first-line employee support and record grievances or concerns confidentially with conflict-free escalation.

Knowledge and skills

• At least 3-5 years of hands-on HR operations or HR generalist experience in Singapore.


• Practical knowledge of Employment Act, CPF, leave, payroll inputs, work-pass administration and employee lifecycle controls.


• Strong confidentiality, judgment, documentation discipline and ability to handle sensitive employee matters impartially.


• Competence in Microsoft Excel, HRIS / digital records, document control and evidence-based follow-through.


• Able to work directly with CEO, Finance, HSE, department heads and employees without creating information silos.


• Singaporean/PR only