HR/Admin Executive

FONG CONSULT PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

FONG CONSULT PTE. LTD. in Singapore is seeking an organized HR/Admin Executive to support recruitment, payroll, attendance, and document control across projects. You will coordinate interviews, maintain personnel files, handle work passes, and assist ISO activities.

The role requires a Diploma, around 2 years HR experience, proficiency in MS Office, and the ability to multi-task under pressure with tight deadlines. Immediate start is preferred and compliance with MOM rules is essential.

Qualifications

• Diploma in related discipline or equivalent.
• Preferably 2 years HR experience.
• Proficient in Microsoft Office applications.
• Familiar with Employment Act, HR policies and procedures.
• Able to multitask and work independently under pressure.

Responsibilities

• Manage job postings and coordinate interviews.
• Prepare HR-related letters and employment documents.
• Maintain employee records, attendance, leave, and training registrations.
• Handle work pass applications, renewals and cancellations per MOM guidelines.
• Coordinate onboarding and offboarding and document checks.
• Liaise with manpower suppliers and staff deployments.
• Provide payroll-related updates to HR Manager for processing.
• Assist in HR policies execution and employee-related matters.
• Support ISO team with document control and audits.
• Perform other duties as assigned by Management.

Skills

MS Office

Communication

Multitasking

Independent worker

Education

Diploma in HR/Business Admin

Tools

Microsoft Office

Job description

An established Civil & Structural Engineering Consulting firm in Singapore requires the following position: HR/ADMIN EXECUTIVE

Responsibilities:

• Manage job postings, coordinate interviews with shortlisted candidates and assist in recruitment and selection activities.
• Prepare HR-related letters, memoranda and other employment documents.
• Maintain employee personnel files, attendance records, leave administration and training course registrations.
• Handle work pass applications, renewals and cancellations in compliance with MOM requirements.
• Coordinate employee onboarding and offboarding, including orientation sessions, employment documentation and exit clearance.
• Liaise with manpower suppliers and coordinate staff assignments, transfers and deployment across project sites based on operational requirements.
• Provide timely updates on employee attendance, leave, salary adjustments and otherpayroll-related changes to the HR Manager for payroll processing.
• Assist in implementing HR policies, procedures and handling employee-related matters.
• Provide administrative support to the ISO team, including document control, record maintenance and audit coordination.
• Perform other ad-hoc duties as assigned by Management.

Requirements:

• Minimum Diploma in related discipline or professional equivalent
• Preferably with 2 years of HR experience
• Proficient in Microsoft Office
• Familiar with Employment Act, HR policies and procedure
• Able to multi-task and work independently
• Able to work under pressure and meet tight deadlines
• Good communication and interpersonal skills
• Able to start work immediately or within short notice

We regret that only shortlisted candidate will be notified.

Fong Consult Pte Ltd 438B Alexandra Road #06-07 Alexandra Technopark Lobby 2 Singapore 119968