HR Admin Executive

XIN MING HUA PTE LTD; Singapore; On-site; SGD 42,000 - 58,000; Full time

Job summary

XIN MING HUA PTE LTD in Singapore is seeking an organised HR/Admin support professional to join our team. You will handle a range of administrative tasks, support payroll processes, liaise with vendors, and assist with training and work pass administration.

The ideal candidate has a diploma in HRM/Administration or related fields, 1–2 years of relevant experience, strong MS Office skills, and excellent communication abilities to thrive in a fast-paced environment.

Qualifications

• Diploma in Human Resource Management, Administration or Business Studies.
• 1–2 years of admin or HR support experience in fast-paced environments.
• Fresh graduates are welcome to apply.
• Excellent organizational and multitask skills with deadline management.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.

Responsibilities

• Provide administrative support: filing, data entry, document management.
• Answer and route phone calls to appropriate departments.
• Coordinate procurement and maintenance with vendors for services.
• Prepare and process monthly staff food voucher distribution.
• Monitor and replenish pantry and stationery supplies.
• Support monthly payroll: attendance checking and overtime processing.
• Source and administer training needs (sourcing, admin & registration).
• Assist with work passes applications, renewals, cancellations.
• Liaise with vendors on dormitory issues.
• Plan employee welfare, engagement activities and company events.
• Handle ad-hoc HR/Admin tasks as assigned by HR Manager.

Skills

Organisational skills

Multi-tasking

Attention to detail

Communication skills

MS Office

Education

Diploma in HRM/Administration/Business Studies

Tools

Microsoft Office

Job description

Job Description:

• Providing comprehensive administrative support, including filing, data entry, and document management.
• Answer phone calls, transfer them and take messages for the right department.
• Coordinate with vendors for the procurement, maintenance, and renewal of services and equipment such as water filtration, floor mats, indoor plants, cleaning services, and staff transportation.
• Prepare and process monthly food voucher distribution for eligible staff.
• Monitor and replenish pantry and stationery supplies.
• Support in monthly payroll, including attendance checking and overtime processing.
• Source and administer training needs (sourcing, administration & registration).
• Assist in the application, renewal, and cancellation of work passes.
• Liaise with vendors on dormitory issues.
• Plan and organize employee welfare/engagement activities/ company events.
• Any ad-hoc activities within HR and Admin functions as assigned by HR Manager, from time to time.

Job Requirement:

• Diploma in Human Resource Management / Administration / Business Studies
• Minimum 1-2 years of experience in an administrative or HR support role, preferably in a fast-paced environment.
• Fresh graduates are welcome to apply.
• Strong organisational and multi-tasking abilities, with the ability to prioritise and manage competing deadlines.
• Keen attention to detail and a commitment to delivering high-quality work.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.