HR & Admin Coordinator: Office Ops & Inventory

VISION MISSION CLEANING (SG) PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

VISION MISSION CLEANING (SG) PTE. LTD. is seeking an HR & Admin Executive to manage daily HR operations, administrative tasks, purchasing, inventory control, and overall office support.

The role involves coordinating with site supervisors, handling staff records, onboarding/offboarding processes, and liaising with suppliers to ensure smooth workflow across multiple sites. The ideal candidate will maintain accurate documentation, oversee stock levels, and support logistics for stock delivery and

Responsibilities

• Office Administration: Manage general office administration and day-to-day operations; maintain filing and documentation (hardcopy and digital); handle correspondence, emails, and basic coordination tasks; support onboarding documentation and staff records maintenance.
• HR Administrative Support: Assist in maintaining employee records and HR documentation; track staff forms (leave, claims, attendance); support onboarding and offboarding coordination; liaise with HQ on HR/admin matters.
• Inventory Management: Maintain inventory records for cleaning supplies, tools and equipment; monitor stock levels and replenishment; conduct stock checks and reconciliation; track inventory movement across sites.
• Purchasing & Vendor Coordination: Plan and manage purchasing of operational supplies and equipment; liaise with suppliers on quotations, orders, deliveries and pricing; ensure timely procurement; maintain purchase records.
• Operations Support: Coordinate with site supervisors on supply distribution and requirements; arrange logistics for stock delivery and equipment servicing; support ad-hoc tasks as assigned.

Job description

VISION MISSION CLEANING (SG) PTE. LTD. is seeking an HR & Admin Executive to manage daily HR operations, administrative tasks, purchasing, inventory control, and overall office support.

The role involves coordinating with site supervisors, handling staff records, onboarding/offboarding processes, and liaising with suppliers to ensure smooth workflow across multiple sites. The ideal candidate will maintain accurate documentation, oversee stock levels, and support logistics for stock delivery and