HR Admin Assistant (Foreign Worker Team)

Onion Search Pte Ltd; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

Onion Search Pte Ltd in Singapore seeks an Admin Assistant to support the HR Foreign Worker team in a construction environment. You will handle records, update databases, and prepare documentation.

The role involves routine, repetitive tasks and requires accuracy with large data sets. You will coordinate with site teams and internal departments, maintain filing systems, and assist with work permit documentation.

Qualifications

• Diploma or equivalent in Business Administration, Human Resources, or related field preferred.
• Prior administrative experience, preferably in construction/engineering/manpower industry.
• Strong Microsoft Excel skills with large data handling and accurate data entry.
• Good knowledge of Microsoft Word and other MS Office apps.
• Strong attention to detail and ability to spot data discrepancies.
• Comfortable with routine, repetitive, high-volume administrative work.
• Good organizational and time-management skills.
• Able to work independently and meet deadlines.
• Good communication and interpersonal skills.

Responsibilities

• Provide daily administrative support to the HR Foreign Worker team.
• Maintain and update records relating to foreign workers, including personal particulars, work permits, documentation and employment records.
• Perform data entry, data checking, reconciliation and verification of large volumes of information.
• Prepare Excel reports and HR-related trackers.
• Assist with documentation for work permit applications, renewals, cancellations, transfers and MOM-related processes.
• Organise and maintain proper filing of foreign worker documents and records.
• Prepare letters, forms and other HR documentation using Microsoft Word.
• Assist with tracking worker movements, expiry dates, documentation status and other HR deadlines.
• Support the HR team in preparing reports and compiling information when required.
• Coordinate with site teams, workers and internal departments on administrative matters.
• Perform other general HR and administrative duties as assigned.

Skills

Data entry

Excel skills

Attention to detail

Organizational skills

Education

Diploma in Business Administration or HR

Tools

Excel

Word

Job description

Our client is in construction industry (Grade A1 Contractor/ Class 1 General Builder) and they provide full suite of integrated construction services and solutions in both the public and private sectors.

They are seeking for a detail-oriented and organised Admin Assistant to support the HR- Foreign Worker team within a construction environment. The role will involve handling a large volume of employee and foreign worker records, updating HR databases, preparing documentation, and providing day-to-day administrative support. The work can be routine and repetitive, so we are looking for someone who is comfortable working with large amounts of data and can maintain accuracy and consistency.

JOB DIMENSION (SCOPE)

• Provide daily administrative support to the HR Foreign Worker team.
• Maintain and update records relating to foreign workers, including personal particulars, work permits, documentation and employment records.
• Perform data entry, data checking, reconciliation and verification of large volumes of information.
• Prepare and maintain Excel spreadsheets, reports and HR-related trackers.
• Assist with documentation for work permit applications, renewals, cancellations, transfers and other MOM-related processes.
• Organise and maintain proper filing of foreign worker documents and records.
• Prepare letters, forms and other HR documentation using Microsoft Word.
• Assist with tracking worker movements, expiry dates, documentation status and other HR deadlines.
• Support the HR team in preparing reports and compiling information when required.
• Coordinate with site teams, workers and internal departments on administrative matters.
• Perform other general HR and administrative duties as assigned.

REQUIREMENT

• Diploma or equivalent qualification in Business Administration, Human Resources or a related field is preferred.
• Prior administrative experience, preferably within the construction, engineering or manpower-related industry, will be an advantage.
• Strong Microsoft Excel skills with the ability to handle large datasets and perform accurate data entry.
• Good working knowledge of Microsoft Word and other Microsoft Office applications.
• Strong attention to detail and ability to spot discrepancies in data.
• Comfortable handling routine, repetitive and high-volume administrative work.
• Good organisational and time-management skills.
• Able to work independently and meet deadlines.
• Good communication and interpersonal skills.