HR Admin Assistant

STANDARD ENGINEERING PTE. LTD.; Singapore; On-site; SGD 32,000 - 52,000; Full time

Job summary

PVH (Tommy Hilfiger/Calvin Klein) in Singapore is seeking an HR Administrator to provide comprehensive administrative support to the HR team. You will assist with recruitment, prepare contracts, and coordinate onboarding and offboarding processes for new and departing employees.

The role requires a diploma or higher NITEC in HR or related field, 1+ year in HR/admin, and strong communication with confidentiality.

Qualifications

• Diploma or higher NITEC in Human Resource Management, Business Administration, or related field.
• At least 1 year of HR or administrative experience; fresh graduates welcome.
• Knowledge of Singapore Employment Act and MOM regulations is a plus.
• Proficient in Microsoft Office (Word/Excel/Outlook).
• Strong interpersonal and communication skills; organized and confidential.
• Ability to work independently and in a team environment.

Responsibilities

• Provide administrative support to the HR department.
• Assist with recruitment activities: posting jobs, screening resumes, scheduling interviews, coordinating with candidates.
• Prepare employment contracts and onboarding documents; issue confirmation letters.
• Coordinate onboarding and offboarding processes for new and departing employees.
• Maintain and update employee records, ensuring accuracy and confidentiality.
• Support payroll preparation by compiling attendance, leave, and relevant information.
• Administer employee leave and attendance records; handle HR-related data.
• Assist with work pass applications, renewals, and cancellations where applicable.
• Coordinate training, staff engagement activities, and company events.
• Ensure compliance with Singapore employment regulations and company HR policies.
• Respond to HR enquiries in a timely and professional manner.
• Liaise with government agencies and external vendors when required.
• Perform general administrative duties and any ad hoc tasks as directed by HR Manager/Management.

Skills

MS Office

Interpersonal skills

Communication

Education

Diploma or higher NITEC in HR

Tools

MS Office

Job description

Job Responsibilities

• Provide administrative support to the Human Resources department.
• Assist with recruitment activities, including posting job advertisements, screening resumes, scheduling interviews, and coordinating with candidates.
• Prepare employment contracts, onboarding documents, and employee confirmation letters.
• Coordinate onboarding and offboarding processes for new and departing employees.
• Maintain and update employee records, ensuring accuracy and confidentiality.
• Support payroll preparation by compiling attendance, leave, and other relevant information.
• Administer employee leave, attendance, and other HR‑related records.
• Assist with work pass applications, renewals, and cancellations where applicable.
• Coordinate employee training, staff engagement activities, and company events.
• Ensure compliance with Singapore employment regulations and company HR policies.
• Respond to employees' HR‑related enquiries in a timely and professional manner.
• Liaise with government agencies and external vendors when required.
• Perform general administrative duties and any other ad hoc tasks assigned by the HR Manager or Management.

Requirements

• Diploma or higher NITEC in Human Resource Management, Business Administration, or a related field.
• At least 1 year of relevant HR or administrative experience. Fresh graduates with a strong interest in HR are welcome to apply.
• Familiarity with Singapore Employment Act and MOM regulations is an advantage.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Good interpersonal and communication skills.
• Well‑organized, detail‑oriented, and able to handle confidential information professionally.
• Able to work independently as well as in a team.

Preferred Attributes

• Positive attitude and willingness to learn.
• Good time management and organizational skills.
• Ability to multitask and meet deadlines in a fast‑paced environment.