HR Executive

SINOPEC LUBRICANT (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 42,000 - 70,000; Full time

Job summary

SINOPEC LUBRICANT (SINGAPORE) PTE. LTD. is seeking a proactive HR Operations Administrator to manage daily HR operations, payroll and onboarding in Singapore.

You will maintain employee records, handle documentation, benefits, and ensure statutory compliance. Responsibilities cover recruitment support, onboarding, lifecycle management, work passes, and HR reporting. The role requires 2–3 years of HR experience, strong Excel skills, and the ability to collaborate across departments while

Qualifications

• Diploma or bachelor's degree in HR, Business Admin, or related field.
• 2–3 years of HR operations, payroll, recruitment or admin experience.
• Understanding of HR operations, payroll and employee lifecycle.
• Familiarity with Singapore employment practices and regulations.
• Proficient in MS Office; Excel experience required.

Responsibilities

• Manage day-to-day HR operations, including employee records, HR documentation, attendance and leave administration.
• Maintain accurate and up-to-date employee information in HR systems.
• Prepare HR-related documents, reports and correspondence as required.
• Ensure proper filing and maintenance of confidential employee records.
• Support end-to-end recruitment activities, including job postings, resume screening, interview coordination and candidate communication.
• Coordinate onboarding arrangements for new employees, including documentation, medical examinations, orientation and training.
• Liaise with hiring managers and relevant departments to ensure a smooth recruitment and onboarding process.
• Coordinate employee lifecycle processes, including onboarding, probation confirmation, transfers, promotions and offboarding.
• Assist with employment contracts, HR letters and other employee-related documentation.
• Maintain accurate records of employee movements and changes in employment status.
• Support the administration of employment passes and work permits, including applications, renewals, issuance and cancellation.
• Assist with statutory submissions and maintain relevant records and documentation.
• Support HR compliance activities in accordance with applicable Singapore employment regulations and company policies.
• Assist in implementing and maintaining HR policies, procedures and practices.
• Support HR reporting, audits and compliance activities.
• Respond to employees' HR-related enquiries and provide appropriate administrative support.
• Assist with HR projects, employee engagement activities, training coordination and other duties assigned by management.

Skills

Communication

Attention to detail

Time management

Interpersonal skills

Independence & collaboration

Confidentiality handling

Education

Diploma/Bachelor's in HR or related

Tools

Microsoft Excel

HRIS

Payroll systems

Job description

Key Responsibilities

1. HR Operations & Administration

• Manage day-to-day HR operations, including employee records, HR documentation, attendance and leave administration.
• Maintain accurate and up-to-date employee information in HR systems.
• Prepare HR-related documents, reports and correspondence as required.
• Ensure proper filing and maintenance of confidential employee records.

2. Payroll & Employee Benefits

• Support the monthly payroll process by preparing and verifying payroll inputs, including salaries, allowances, overtime, deductions, leave and other employee-related payments.
• Verify payroll calculations and ensure timely submission of payroll information for processing.
• Assist with CPF contributions, foreign worker levy, employee insurance and other statutory payroll-related matters.
• Maintain accurate payroll records and supporting documentation.
• Handle employee enquiries relating to payroll, leave, benefits and other compensation-related matters.

3. Recruitment & Onboarding

• Support end-to-end recruitment activities, including job postings, resume screening, interview coordination and candidate communication.
• Coordinate onboarding arrangements for new employees, including documentation, medical examinations, orientation and training.
• Liaise with hiring managers and relevant departments to ensure a smooth recruitment and onboarding process.

4. Employee Lifecycle Management

• Coordinate employee lifecycle processes, including onboarding, probation confirmation, transfers, promotions and offboarding.
• Assist with employment contracts, HR letters and other employee-related documentation.
• Maintain accurate records of employee movements and changes in employment status.

5. Work Pass & Statutory Administration

• Support the administration of employment passes and work permits, including applications, renewals, issuance and cancellation.
• Assist with statutory submissions and maintain relevant records and documentation.
• Support HR compliance activities in accordance with applicable Singapore employment regulations and company policies.

6. HR Support & Compliance

• Assist in implementing and maintaining HR policies, procedures and practices.
• Support HR reporting, audits and compliance activities.
• Respond to employees' HR-related enquiries and provide appropriate administrative support.
• Assist with HR projects, employee engagement activities, training coordination and other duties assigned by management.

Job Requirements

• Diploma or Bachelor's Degree in Human Resources, Business Administration, Management or a related discipline.
• Minimum 2–3 years of relevant experience in HR operations, payroll, recruitment or general HR administration.
• Good understanding of HR operations, payroll processes and employee lifecycle management.
• Familiarity with Singapore employment practices and statutory requirements will be an advantage.
• Proficient in Microsoft Office, particularly Microsoft Excel.
• Experience with HRIS or payroll systems will be an advantage.
• Good organisational and time-management skills, with strong attention to detail.
• Good communication and interpersonal skills.
• Able to work independently as well as collaborate effectively with different departments.
• Responsible, organised and able to handle confidential employee and payroll information professionally.