HR Admin

COL33 PTE. LTD.; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

COL33 PTE. LTD. in Singapore seeks an organized HR and office administrator to support HR records, recruitment coordination, onboarding and offboarding, payroll data accuracy, attendance tracking, and staff queries.

You will help maintain employee records and HR databases and assist with work pass matters. You will assist in preparing employment contracts, letters, and other HR documents, coordinate interviews, and help respond to employees' HR and administrative enquiries.

Responsibilities

• Maintain and update employee personal records, employment information, and HR databases.
• Assist with recruitment activities, including preparing job advertisements, arranging interviews, and coordinating with candidates.
• Prepare employment contracts, confirmation letters, promotion letters, resignation documents, and other HR-related correspondence.
• Coordinate employee onboarding and offboarding processes.
• Maintain and monitor employee attendance, leave, medical leave, and other HR records.
• Assist in monthly payroll preparation by providing accurate attendance, leave, overtime, and employee information.
• Assist with work pass and employment-related administrative matters where required.
• Respond to employees' HR and administrative enquiries and provide appropriate assistance.
• Assist in staff training, employee engagement activities, and company events.
• Support performance appraisal and employee evaluation processes.
• Ensure staff compliance with company policies and procedures.

Job description

Key Responsibilities

Human Resources

• Maintain and update employee personal records, employment information, and HR databases.
• Assist with recruitment activities, including preparing job advertisements, arranging interviews, and coordinating with candidates.
• Prepare employment contracts, confirmation letters, promotion letters, resignation documents, and other HR-related correspondence.
• Coordinate employee onboarding and offboarding processes.
• Maintain and monitor employee attendance, leave, medical leave, and other HR records.
• Assist in monthly payroll preparation by providing accurate attendance, leave, overtime, and employee information.
• Assist with work pass and employment-related administrative matters where required.
• Respond to employees' HR and administrative enquiries and provide appropriate assistance.
• Assist in staff training, employee engagement activities, and company events.
• Support performance appraisal and employee evaluation processes.
• Ensure staff compliance with company policies and procedures.

Office Administration & Purchasing

• Manage the purchasing of office supplies, stationery, pantry items, equipment, and other office requirements.
• Obtain quotations from suppliers and compare prices, quality, and delivery terms.
• Coordinate with suppliers and vendors to place orders and arrange timely delivery.
• Maintain proper records of purchase orders, invoices, quotations, and supplier information.
• Monitor office supply inventory and ensure sufficient stock is available for daily operations.
• Coordinate with relevant departments to identify purchasing requirements and obtain approval where necessary.
• Assist in monitoring office expenses and purchasing budgets.
• Liaise with suppliers regarding product availability, delivery schedules, invoices, and other purchasing matters.
• Evaluate existing suppliers and source alternative vendors where appropriate.
• Ensure purchased goods and services meet the company's requirements and standards.
• Handle general office administration, filing, documentation, and facilities-related matters.

General Administration

• Maintain proper filing and confidentiality of employee and company records.
• Prepare HR reports, staff lists, purchasing records, and other management reports when required.
• Coordinate with other departments to ensure smooth HR, purchasing, and administrative operations.
• Support company events, meetings, and staff activities.
• Perform other HR, administrative, and purchasing duties assigned by management.