HR, Accounts & Admin Executive

ID CRAFT PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

ID CRAFT PTE. LTD. is seeking a hands-on administrator to support HR and foreign worker administration, office operations, and basic accounting tasks in Singapore.

The role involves recruitment support, documentation, payroll assistance, and compliance with MOM regulations. You will handle work permits, liaise with MOM, maintain records, and assist with procurement and stock control. A diploma or degree in HR, business administration, or accounting is preferred, with meticulous, growth-oriented

Qualifications

• Diploma or degree in HR, business administration, accounting or a related field.
• Experience handling work permits and MOM submissions.
• Familiar with Singapore foreign worker regulations (Work Permit, quota, levy, etc.).
• Disciplined, meticulous, self-motivated with a growth mindset.

Responsibilities

• Provide support in recruitment activities, coordination and onboarding.
• Maintain accurate employee records, contracts and HR documentation.
• Support payroll, leave administration and attendance tracking.
• Administer foreign worker matters, including work permits, renewals and levies.
• Liaise with MOM and ensure compliance with employment and foreign worker regulations.
• Support daily administrative operations and office coordination.
• Maintain filing systems, records and documentation.
• Procurement, vendor coordination and general office matters.
• Prepare reports, correspondence and internal documentation.
• Coordinate with outlets and stakeholders to align operations.
• Perform basic bookkeeping for invoices and expenses.
• Assist accounts payable/receivable and stock reporting.
• Support stock ordering, reconciliation and periodic stock takes.
• Liaise with external accountants and suppliers as required.

Skills

Work permit handling

MOM submissions

Foreign worker regulations

Office coordination

Vendor coordination

Attention to detail

Education

Diploma/Degree in HR

Diploma/Degree in Business Administration

Diploma/Degree in Accounting

Job description

Roles & Responsibilities

1. Human Resource & Foreign Worker Administration

• Provide support in recruitment activities, including coordination and onboarding
• Maintain accurate employee records, contracts, and HR documentation
• Support payroll, leave administration, and attendance tracking
• Administer foreign worker matters, including work permit applications, renewals, cancellations, quota and levy monitoring
• Liaise with the Ministry of Manpower (MOM) and ensure compliance with all applicable employment and foreign worker regulations

2. Administrative Duties

• Support daily administrative operations and office coordination
• Maintain proper filing systems, records, and documentation
• Assist with procurement, vendor coordination, and general office matters
• Prepare reports, correspondence, and internal documentation
• Coordinate with outlets and stakeholders to ensure operational alignment

3. Accounts & Inventory Support

• Perform basic bookkeeping duties, including data entry for invoices and expenses
• Support accounts payable and receivable functions
• Support stock ordering, reconciliation, and periodic stock takes
• Flag discrepancies and assist in inventory tracking and reporting
• Liaise with external accountants, suppliers, and relevant parties as required

Work Schedule

• Monday to Friday: 8:30 AM – 5:30 PM

Requirements

• Preferably with Diploma/Degree in HR, Business Administration, Accounting, or related field
• Experience handling work permits and MOM submissions,
• Familiar with Singapore foreign worker regulations (Work Permit, quota, levy, etc.)
• Disciplined, Meticulous, Self-motivated, and looking for growth opportunities