Accounts & Admin Executive

KONG JUN ENGINEERING PTE. LTD.; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

Kong Jun Engineering Pte. Ltd. in Singapore seeks an Accounts & Administrative Executive to support daily accounting, admin tasks, and Work Permit-related matters for foreign workers.

The role combines invoicing, record-keeping, and documentation handling with a focus on accuracy and compliance. You will issue invoices, assist AP/AR, maintain records, coordinate MOM submissions, and liaise with internal teams to ensure timely billing and updated worker information.

Qualifications

• Diploma in accounting or related field is required.
• Experience in administrative/accounts roles preferred.
• Experience with Singapore Work Permit applications and MOM matters preferred.

Responsibilities

• Prepare and issue invoices, quotations and receipts.
• Assist with accounts payable and accounts receivable (AP/AR).
• Verify invoices and supporting documents before submission.
• Maintain proper records of financial transactions.
• Handle Work Permit applications, renewals, cancellations and related submissions.
• Monitor Work Permit expiry dates and ensure timely renewals.
• Assist with MOM-related documentation and online submissions.
• Coordinate workers’ medical examinations, insurance, security bond and other Work Permit requirements.
• Maintain accurate records of foreign workers’ Work Permit and employment documents.
• Liaise with relevant parties regarding Work Permit and worker administrative matters.
• Support other ad-hoc administrative duties when required.

Skills

Detail-oriented

Organised

Independent worker

Strong numerical ability

Confidential information handling

Education

Diploma in Accounting, Business Administration or related field

Tools

Microsoft Excel

Microsoft Office

Job description

We are looking for a detail-oriented and responsible Accounts & Administrative Executive to support our daily accounts, administrative, and Work Permit-related matters. The role involves handling financial documentation, maintaining proper records, and managing Work Permit applications and administration for our foreign workers.

Key Responsibilities

• Prepare and issue invoices, quotations and receipts
• Assist with accounts payable and accounts receivable (AP/AR)
• Verify invoices and supporting documents before submission
• Maintain proper records of financial transactions
• Perform general administrative duties, including filing, data entry and document management
• Coordinate with internal teams for billing and documentation updates
• Handle Work Permit applications, renewals, cancellations and related submissions
• Monitor Work Permit expiry dates and ensure timely renewals
• Assist with MOM-related documentation and online submissions
• Coordinate workers’ medical examinations, insurance, security bond and other Work Permit requirements
• Maintain accurate records of foreign workers’ Work Permit and employment documents
• Keep track of workers’ personal particulars and ensure records are updated
• Liaise with relevant parties regarding Work Permit and worker administrative matters
• Support other ad-hoc administrative duties when required

Requirements

• Diploma in Accounting, Business Administration or a related field
• Prior experience in an administrative/accounts role preferred
• Experience handling Singapore Work Permit applications and MOM-related matters is preferred
• Familiar with Work Permit application, renewal and cancellation processes
• Basic knowledge of accounting, including AP/AR and invoicing
• Proficient in Microsoft Excel and Microsoft Office
• Detail-oriented, organised and comfortable working with numbers
• Able to handle confidential employee and company information responsibly
• Able to work independently and manage multiple deadlines

Location: Singapore
Employment Type: Full-Time