Healthcare Operations & Executive Secretary

PARKWAY SHENTON PTE LTD; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

PARKWAY SHENTON PTE LTD is seeking a capable administrator to support day-to-day operations of SPF and ICA facilities by coordinating administrative activities, maintaining records, monitoring service standards, and assisting with inventory and reporting.

The role requires a Diploma in Healthcare Management or related field and at least two years of healthcare operations or administrative experience, with a high level of data accuracy and strong organizational skills for secretarial tasks and

Qualifications

• Diploma in Healthcare Management or related field.
• Minimum of two years of healthcare operations or administrative experience.

Responsibilities

• Support smooth daily operations and timeliness of task completion
• Maintain accurate operational records and ensure data accuracy and completeness
• Support reporting requirements and ensure timeliness and accuracy
• Support billing documentation and reconciliation and ensure billing accuracy
• Monitor stock and asset records to ensure inventory accuracy
• Maintain incident records and escalate issues timely
• Support regular audits and drills and to document findings and corrective actions to ensure compliance adherence
• Prepare routine operational and KPIs reports and ensure timely submission
• Provide secretarial and administrative support to the VP, including:
• Manage written and verbal communications, collate information and data, and prepare presentation slides and other materials
• Manage and maintain the VP's calendar, including scheduling and coordinating appointments and engagements
• Coordinate meetings, including scheduling, logistics and preparation of relevant materials
• Coordinate travel arrangements and related administrative matters
• Handle confidential correspondence and information with discretion and maintain a high level of confidentiality

Education

Diploma in Healthcare Management, Healthcare Administration, Nursing, Business Administration, Operations Management or equivalent.

Job description

PARKWAY SHENTON PTE LTD is seeking a capable administrator to support day-to-day operations of SPF and ICA facilities by coordinating administrative activities, maintaining records, monitoring service standards, and assisting with inventory and reporting.

The role requires a Diploma in Healthcare Management or related field and at least two years of healthcare operations or administrative experience, with a high level of data accuracy and strong organizational skills for secretarial tasks and