Executive, Operations and Secretary

PARKWAY SHENTON PTE LTD; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

PARKWAY SHENTON PTE LTD is seeking a capable administrator to support day-to-day operations of SPF and ICA facilities by coordinating administrative activities, maintaining records, monitoring service standards, and assisting with inventory and reporting.

The role requires a Diploma in Healthcare Management or related field and at least two years of healthcare operations or administrative experience, with a high level of data accuracy and strong organizational skills for secretarial tasks and

Qualifications

• Diploma in Healthcare Management or related field.
• Minimum of two years of healthcare operations or administrative experience.

Responsibilities

• Support smooth daily operations and timeliness of task completion
• Maintain accurate operational records and ensure data accuracy and completeness
• Support reporting requirements and ensure timeliness and accuracy
• Support billing documentation and reconciliation and ensure billing accuracy
• Monitor stock and asset records to ensure inventory accuracy
• Maintain incident records and escalate issues timely
• Support regular audits and drills and to document findings and corrective actions to ensure compliance adherence
• Prepare routine operational and KPIs reports and ensure timely submission
• Provide secretarial and administrative support to the VP, including:
• Manage written and verbal communications, collate information and data, and prepare presentation slides and other materials
• Manage and maintain the VP's calendar, including scheduling and coordinating appointments and engagements
• Coordinate meetings, including scheduling, logistics and preparation of relevant materials
• Coordinate travel arrangements and related administrative matters
• Handle confidential correspondence and information with discretion and maintain a high level of confidentiality

Education

Diploma in Healthcare Management, Healthcare Administration, Nursing, Business Administration, Operations Management or equivalent.

Job description

To support the day-to-day operations of medical services at SPF and ICA facilities by coordinating administrative activities, maintaining operational records, monitoring service standards, supporting manpower and inventory tracking, and liaising with stakeholder on meetings and reports. The role ensures operational processes are carried out accurately and in accordance with established SOPs, contractual requirements, and reporting timelines.

• Support smooth daily operations and timeliness of task completion
• Maintain accurate operational record and ensure data accuracy and completeness
• Support reporting requirements and ensure timeliness and accuracy
• Support billing documentation and reconciliation and ensure billing accuracy
• Monitor stock and asset records to ensure inventory accuracy
• Maintain incident records and escalation issues timely.
• Support regular audits and drills and to document findings and corrective actions to ensure compliance adherence.
• Prepare routine operational and KPIs reports and ensure timely submission.

Provide secretarial and administrative support to the VP, including:

• Manage written and verbal communications, collate information and data, and prepare presentation slides and other materials.
• Manage and maintain the VP's calendar, including scheduling and coordinating appointments and engagements.
• Coordinate meetings, including scheduling, logistics and preparation of relevant materials.
• Coordinate travel arrangements and related administrative matters.
• Handle confidential correspondence and information with discretion and maintain a high level of confidentiality.

Qualifications & Experience

• Diploma in Healthcare Management, Healthcare Administration, Nursing, Business Administration, Operations Management or equivalent.
• Min 2 years experience in healthcare operations or administrative roles