Head of Administration & HR Operations

M'POWER CONSULTANCY & MANPOWER SERVICES PTE. LTD.; Singapore; On-site; SGD 60,000 - 85,000; Full time

Job summary

M'POWER CONSULTANCY & MANPOWER SERVICES PTE. LTD. in Singapore seeks an experienced administrator to oversee daily office operations across headquarters and sites, establish standards, workflows, and reporting structures.

The role provides high-level administrative support to executives, manages HR administration, recruitment, payroll, budgeting, billing coordination, and supplier contracts while ensuring compliance with Singapore labour laws and safety regulations.

Qualifications

• Administrative, HR, and operations coordination experience.
• Familiarity with payroll, attendance, leave tracking, and performance appraisals.
• Knowledge of local labour laws, safety regulations, and compliance processes.

Responsibilities

• Oversee daily office operations, document control systems, and filing protocols for headquarters and job sites.
• Establish company-wide administrative standards, communication workflows, and reporting structures.
• Provide high-level administrative support to executive leadership, project directors, and site managers.
• Direct HR administration, including staff attendance, leave tracking, performance appraisals, and grievance handling.
• Oversee recruitment, onboarding, and manpower planning in coordination with site supervisors.
• Manage foreign worker documentation, work passes, and regulatory compliance (such as Ministry of Manpower guidelines in Singapore).
• Supervise monthly payroll processing, employee benefit administration, and expense claims.
• Monitor administrative budgets, office overheads, and project-related cash flow tracking.
• Coordinate billing, invoicing support, and audit readiness with the finance department
• Direct the purchasing of office supplies, safety gear, tools, and site equipment.
• Negotiate vendor and supplier contracts to optimize cost-effectiveness.
• Maintain accurate records of purchase orders, delivery notes, and supplier invoices.
• Ensure company policies align with local workplace safety regulations, building codes, and labor laws
• Maintain compliance records for audits, licensing, and subcontractor agreements.

Job description

M'POWER CONSULTANCY & MANPOWER SERVICES PTE. LTD. in Singapore seeks an experienced administrator to oversee daily office operations across headquarters and sites, establish standards, workflows, and reporting structures.

The role provides high-level administrative support to executives, manages HR administration, recruitment, payroll, budgeting, billing coordination, and supplier contracts while ensuring compliance with Singapore labour laws and safety regulations.