Grant Administration Specialist (1 Year Contract)

MORGAN MCKINLEY PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Morgan McKinley Pte. Ltd. is seeking an experienced Grant Operations Officer to join our government technology client in Singapore. The role involves end-to-end grant administration, eligibility evaluation, and processing of disbursements and reimbursements in line with SOPs.

You will collaborate with internal finance teams and external partners, maintain audit trails, and support program financial monitoring and governance across multiple cases.

Qualifications

• Bachelor’s degree in Finance, Business Administration or equivalent.
• Minimum 3 years in grant administration, grant management or finance operations.
• Experience with finance systems or claims processing is advantageous.

Responsibilities

• Support end-to-end grant administration across the program lifecycle.
• Process grant applications, assess eligibility and monitor milestones.
• Verify supporting documents and manage disbursement/reimbursement claims.
• Maintain records and provide operational reporting for governance.
• Coordinate with internal teams, partners and finance on claim workflows.
• Track funding commitments and budget utilization; support audits.

Skills

Attention to detail

Analytical skills

Documentation

Communication

Interpersonal skills

Team collaboration

Data analysis

Reconciliation

Organizational skills

Problem solving

Education

Bachelor's Degree in Finance or Business Administration

Tools

Finance Management System

Job description

Job Overview

You will be deployed to our client who is a leading government technology agency driving digital transformation and innovation in the healthcare sector. This role will support external partners in integrating with central digital platforms and complying with standard data requirements. Key responsibilities include managing end-to-end grant operations-such as application processing, eligibility checks, milestone monitoring, and operational reporting. Functioning within finance administration, the role also verifies supporting documentation and processes disbursement and reimbursement claims in line with organizational policies and SOPs, collaborating closely with internal teams, finance, and external partners.

Responsibilities

• Support end-to-end grant administration and operations throughout the program lifecycle.
• Support the processing, evaluation, and assessment of grant applications.
• Verify applicant eligibility and supporting documentation against established grant criteria and requirements.
• Process and evaluate disbursement and reimbursement requests.
• Maintain accurate records of applications, awards, and claims, tracking case progressacross all program stages.
• Facilitate communications and follow up with eligible partners regarding application and claim statuses.
• Perform finance officer functions for funding disbursements and reimbursements.
• Review claims and supporting documents in accordance with approved standard operating procedures (SOPs) and governance guidelines.
• Validate claim details and ensure required documentation is complete prior to processing.
• Process approved claims through the Financial Management System for subsequent review,approval, and payment.
• Maintain robust audit trails and comprehensive records to support claim verification and audits.
• Resolve claim discrepancies, exceptions, or missing information as needed.
• Support program financial monitoring and operational reporting.
• Track funding commitments, submitted claims, and overall budget utilization.
• Update and maintain tracking dashboards on application and claim statuses for management reporting.
• Support the reconciliation and tracking of grant-related financial data.
• Liaise closely with internal Finance teams on claim processing, fund disbursement, and payment workflows.
• Uphold governance frameworks, risk controls, and standard operating standards across grant processes.
• Provide ongoing operational support and manage partner and internal stakeholder relationships.

Requirements

• Bachelor's Degree in Finance, Business Administration or equivalent
• At least 3 years of relevant experience in grant administration, grant management, finance operations, claims processing or a related function.
• Experience in financial processing, reimbursement, claims or grant operations would be advantageous, including experience with Finance Management System or similar financial/claims processing system
• Strong attention todetail and ability to review applications, claims and supporting documentation accurately.
• Good analytical andorganisational skills, with the ability to maintain accurate records and monitor multiple cases.
• Good written and verbal communication skills, with the ability to communicate effectively with partners and internal stakeholders.
• Good interpersonal skills and ability to work effectively across different teams and functions.
• Comfortable working independently and performing data analysis and reconciliation where required.
• A good understanding of the Singapore healthcare system would be advantageous.
• Strong problem-solving skills and a proactive attitude towards learning new technologies
• Excellent communication, documentation and teamwork skills, with the ability to work effectively in a collaborative environment