Senior Executive - PMO & Grant Management (Ref 26635)

Jobline Resources Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

Jobline Resources Pte Ltd in Singapore is seeking a capable Grant Administrator to support the handling of applications, eligibility checks, and disbursement processing. You will maintain detailed records, coordinate with licensees, and perform finance officer duties for reimbursements, ensuring compliance with SOPs.

The role requires 3–5 years in grant-related finance operations, strong attention to detail, and solid communication across internal teams and external partners.

Qualifications

• 3–5 years of experience in grant administration or related finance operations.
• Experience with a Finance Management System or similar systems.
• Strong attention to detail and accuracy.
• Good analytical and organisational skills.
• Strong communication with licensees, partners and internal stakeholders.

Responsibilities

• Support processing and assessment of applications.
• Verify grant eligibility and supporting information against criteria.
• Support processing of disbursements and reimbursements.
• Maintain accurate records of applications, grants and claims.
• Communicate with licensees on applications and claims.
• Perform finance officer duties for disbursement and reimbursement.
• Review claims and documents per SOP.
• Validate claim information and ensure required documents are complete.
• Process eligible claims through the Finance Management System.
• Maintain documents and audit trail of claims.
• Follow up on discrepancies or incomplete information.
• Support financial monitoring and reporting.
• Monitor grant commitments, claims, and utilisation.
• Update status of applications and claims for management reporting.
• Support reconciliation and tracking of grant-related financial info.
• Work with internal Finance on claim processing and disbursement.
• Support governance and operational controls.
• Stakeholder management and operational support.

Skills

Attention to detail

Analytical skills

Organisational skills

Excellent communication

Interpersonal skills

Stakeholder management

Data analysis & reconciliation

Tools

Finance Management System

Job description

Responsibilities

• Support the processing and assessment of applications
• Verify grant eligibility and relevant supporting information against approved criteria and requirements.
• Support the processing and assessment of disbursements and reimbursements.
• Maintain accurate application, grant and claim records and track cases through the different stages of the lifecycle.
• Support communications and follow-up with licensees on matters relating to their applications and claims.
• Perform the Finance Officer function for disbursement and reimbursement
• Review disbursement and reimbursement claims and supporting documents in accordance with the approved SOP and requirements
• Validate claim information and ensure the required supporting documentation is complete before processing.
• Process eligible claims through the Finance Management System for the subsequent stages of verification, approval and payment.
• Maintain appropriate document and records to support the processing and audit trail of claims.
• Follow up on claim discrepancies, exceptions or incomplete information, where required.
• Support financial monitoring and reporting
• Monitor grant commitments, claims, and utilisation
• Maintain and regularly update the status of applications and claims for management reporting
• Support reconciliation and tracking of grant-related financial information
• Work closely with internal Finance on matters relating to claim processing and disbursement.
• Support governance and operational controls
• Stakeholder management and operational support.

Requirements

• 3 to 5 years of relevant experience in grant administration, grant management, finance operations, claims processing or a related function.
• Experience in financial processing, reimbursement, claims or grant operations would be advantageous, including experience with Finance Management System or similar financial/claims processing system
• Strong attention to detail and ability to review applications, claims and supporting documentation accurately.
• Good analytical and organisational skills, with the ability to maintain accurate records and monitor multiple cases.
• Good communication skills, with the ability to communicate effectively with licensees, partners and internal stakeholders.
• Good interpersonal skills and ability to work effectively across different teams and functions.
• Comfortable working independently and performing data analysis and reconciliation where required.

Licence no: 12C6060