Senior Executive/Assistant Manager, Grants- Healthcare Infrastructure Projects Division

MOH Holdings (Singapore); Singapore; On-site; SGD 42,000 - 68,000; Full time

Job summary

MOH Holdings (Singapore) is seeking a dedicated professional to support the administration and governance of infrastructure grants for healthcare facilities.

You will manage the end-to-end grant process, review funding submissions, ensure documentation accuracy, manage cashflow and reimbursements, and monitor project and funding status with close coordination across MOH, agencies, operators and consultants.

Qualifications

• Degree or Diploma in a building-related field is required; fresh graduates are welcome.
• Meticulous with strong administrative, analytical and problem-solving skills.
• Good communication and stakeholder management abilities are essential.
• Proficient in Microsoft Office applications, especially Excel.
• Ability to manage multiple workstreams and meet deadlines.

Responsibilities

• Administer the end-to-end infrastructure grant process from application to closure.
• Review grant submissions, cost estimates, approval papers, cashflow projections and supporting documents for accuracy and compliance.
• Assess eligibility and supportability of project costs against grant conditions and guidelines.
• Monitor budgets, disbursements, milestones and funding status; prepare regular reports.
• Liaise with MOH, government agencies, operators, consultants and internal stakeholders on grant matters.
• Maintain records and drive governance and digitalisation initiatives.

Skills

Administrative skills

Stakeholder management

Excel proficiency

Attention to detail

Multi-tasking

Team player

Education

Degree or Diploma in building-related discipline

Public Administration/Finance background

Tools

Microsoft Office

Excel

Job description

As the holding company of Singapore’s public healthcare institutions, we are always looking for qualified, passionate individuals who are keen to make a valuable contribution to public healthcare. At MOH Holdings, we believe our employees are our greatest asset and we are dedicated in helping them achieve their full potential through professional development and by providing an environment to develop their leadership skills and competencies.

The Healthcare Infrastructure Projects Division is a multidisciplinary team consisting of medical planners, architects, engineers, project managers, quantity surveyors, and asset management professionals, supporting the development and building of public healthcare infrastructure projects such as regional and community hospitals, specialist centres, polyclinics and nursing homes to prepare for future demand.

Join us and be part of a team - a uniquely MOHH spirit that propels us forward through every circumstance we face.

Acting Today for Tomorrow: We work pragmatically with the realities of the present, with a mindset that is geared to the needs of the future.

Starting Where You Can: We take a can-do approach to problem-solving, even if it means starting small, because every contribution counts.

Leaving No Job Undone: We take pride in seeing things through. Our high standards means it’s not just about getting the job done, but getting it done well.

Moving Together as One: Care for all starts within, with us as an organisation. We look out for one another, leaving no one behind as we grow.

SUMMARY OF THE ROLE

We are looking for a dedicated and meticulous professional to join our growing team to support the administration and governance of MOH's infrastructure grants for healthcare facilities.

The successful candidate will support the end-to-end grant process, including the review of funding submissions, approval documentation, cashflow management, reimbursement claim verification and processing, and the monitoring of project and funding status. The role requires close coordination with MOH, Government agencies, Operators, Consultants and internal stakeholders to ensure that grant matters are properly assessed, documented and administered in accordance with the applicable funding and governance requirements.

If you are a highly motivated individual with a strong passion for contributing to the public healthcare sector, read on!

JOB RESPONSIBILITIES

• Administer the end-to-end infrastructure grant process for healthcare facilities, from funding application and approval to claims and grant closure.
• Review grant submissions, cost estimates, approval papers, cashflow projections, claims and supporting documents for completeness, accuracy and compliance.
• Assess the eligibility and supportability of project costs against approved funding scope, grant conditions and prevailing guidelines.
• Monitor approved budgets, commitments, disbursements, project milestones and funding status, and prepare regular reports and updates.
• Liaise with MOH, Government agencies, Operators, Consultants and internal stakeholders on grant, project and funding matters.
• Maintain proper records and audit trails, support governance and audit requirements, and drive process improvements and digitalisation initiatives.

JOB REQUIREMENTS

• Degree or Diploma in a building-related discipline, Quantity Surveying, Engineering, Business Administration, Accountancy, Finance, Public Administration or a related field.
• Fresh graduates and diploma holders with a keen interest in infrastructure development, grant administration and public sector governance are welcome to apply. Prior working experience is not required.
• Meticulous, with strong administrative, analytical and problem-solving skills.
• Good communication and stakeholder management skills.
• Able to manage multiple workstreams and meet deadlines.
• Proficient in Microsoft Office applications, particularly Excel, and comfortable handling financial, contractual, project and grant-related records.
• A proactive team player with a collaborative mindset.
• Knowledge or experience in infrastructure projects, government financial procedures, grant administration, finance operations, project administration or contract management would be an added advantage.

A Sneak Peek into What You Can Expect to Learn:

• Healthcare infrastructure grant management: Gain end-to-end exposure to evaluating project costs and funding proposals, assessing expenditure eligibility, preparing approval documents and funding agreements, and monitoring budgets, cash flow and claims.
• Stakeholder engagement and smarter ways of working: Work with MOH, government agencies, operators, consultants and internal teams, while exploring process improvement, digitalisation and AI-assisted tools for grant administration, governance reviews and reporting.

Note: Kindly note that MOHH reserves the right to assess your experience and align it with the appropriate job title.