Executive Office & Events Coordinator

National University of Singapore; Singapore; On-site; SGD 36,000 - 47,000; Full time

Job summary

National University of Singapore's Saw Swee Hock School of Public Health is hiring a Temporary Management Assistant Officer to support calendar, scheduling and event activities at Kent Ridge Campus.

The role includes managing the Co-Director's calendar, preparing meeting materials, coordinating events and travel, and taking minutes with follow-up on actions. Experience in higher education or government sectors is preferred.

Qualifications

• At least 2 years of experience in senior administrative support, operations coordination, or event management within higher education, research, healthcare, or government sectors.
• Demonstrated experience in planning and executing meetings.
• Proficiency in Microsoft Office Suite and virtual meeting tools
• Exceptional organisational and time-management skills with a strong eye for detail.
• Ability to work independently with minimal supervision while maintaining strong interpersonal and communication skills.

Responsibilities

• Manage Co-Director's calendar and schedule meetings
• Prepare meeting agendas and circulate materials
• Send invitations and reminders
• Take accurate meeting minutes and follow up on action items
• End-to-end organisation of seminars, workshops, conferences, and Centre events
• Coordinate with speakers, arrange travel/accommodation, book venues
• Manage participant registration and event communications

Skills

Calendar management

Event coordination

Meeting planning

Microsoft Office Suite

Virtual meeting tools

Independent work

Time management

Tools

Microsoft Office Suite

Zoom/Teams

Job description

National University of Singapore's Saw Swee Hock School of Public Health is hiring a Temporary Management Assistant Officer to support calendar, scheduling and event activities at Kent Ridge Campus.

The role includes managing the Co-Director's calendar, preparing meeting materials, coordinating events and travel, and taking minutes with follow-up on actions. Experience in higher education or government sectors is preferred.