Global Executive & Projects Coordinator

INFINITY CUBE PTE. LTD.; Singapore; On-site; SGD 50,000 - 80,000; Full time

Job summary

Infinity Cube PTE. LTD. in Singapore is seeking an organised executive assistant to support the CEO and coordinate cross-functional activities across admin, commercial, project, and marketing functions.

You will manage calendars and travel, prepare reports, coordinate with suppliers and customers, maintain CRM/ERP systems, and assist with procurement and HR tasks. This role offers exposure to international projects and growing operations.

Qualifications

• Diploma or Degree in Business Administration, Operations Management or related discipline.
• 3–8 years of relevant working experience.
• Experience in engineering, construction, industrial equipment, manufacturing or related industries is preferred.
• Experience supporting senior management is an advantage.

Responsibilities

• Executive Support: Manage CEO calendar, travel, agendas, presentations & minutes.
• Commercial Coordination: Prepare quotations, POs & contracts; maintain CRM; follow up on quotations.
• Project Coordination: Monitor schedules; coordinate deliveries/logistics; liaise with suppliers/customers.
• Administration: Filing systems; prepare invoices; warranty administration; procurement docs; HR support.
• Marketing & Events: Support exhibitions, marketing materials, LinkedIn & website updates; prepare case studies.

Skills

Excellent organisational skills

Strong communication

Multi-tasking

Proactive

Attention to detail

Adaptable & eager to learn

Education

Diploma or Degree in Business Administration/Operations Management or related

Tools

Microsoft Office (Excel, Word, PowerPoint)

ERP systems

CRM systems

Job description

Infinity Cube PTE. LTD. in Singapore is seeking an organised executive assistant to support the CEO and coordinate cross-functional activities across admin, commercial, project, and marketing functions.

You will manage calendars and travel, prepare reports, coordinate with suppliers and customers, maintain CRM/ERP systems, and assist with procurement and HR tasks. This role offers exposure to international projects and growing operations.