BUSINESS EXECUTIVE COORDINATOR

INFINITY CUBE PTE. LTD.; Singapore; On-site; SGD 50,000 - 80,000; Full time

Job summary

Infinity Cube PTE. LTD. in Singapore is seeking an organised executive assistant to support the CEO and coordinate cross-functional activities across admin, commercial, project, and marketing functions.

You will manage calendars and travel, prepare reports, coordinate with suppliers and customers, maintain CRM/ERP systems, and assist with procurement and HR tasks. This role offers exposure to international projects and growing operations.

Qualifications

• Diploma or Degree in Business Administration, Operations Management or related discipline.
• 3–8 years of relevant working experience.
• Experience in engineering, construction, industrial equipment, manufacturing or related industries is preferred.
• Experience supporting senior management is an advantage.

Responsibilities

• Executive Support: Manage CEO calendar, travel, agendas, presentations & minutes.
• Commercial Coordination: Prepare quotations, POs & contracts; maintain CRM; follow up on quotations.
• Project Coordination: Monitor schedules; coordinate deliveries/logistics; liaise with suppliers/customers.
• Administration: Filing systems; prepare invoices; warranty administration; procurement docs; HR support.
• Marketing & Events: Support exhibitions, marketing materials, LinkedIn & website updates; prepare case studies.

Skills

Excellent organisational skills

Strong communication

Multi-tasking

Proactive

Attention to detail

Adaptable & eager to learn

Education

Diploma or Degree in Business Administration/Operations Management or related

Tools

Microsoft Office (Excel, Word, PowerPoint)

ERP systems

CRM systems

Job description

Key Responsibilities

Executive Support

• Manage the CEO's calendar and appointments.
• Coordinate domestic and overseas travel.
• Prepare meeting agendas, presentations and minutes.
• Track action items and follow up with internal teams.
• Assist in preparing reports for management meetings.

Commercial Coordination

• Prepare quotations and customer proposals.
• Coordinate purchase orders and contracts.
• Maintain customer records and CRM.
• Follow up on quotations and customer enquiries.
• Coordinate distributor communications.

Project Coordination

• Monitor project schedules.
• Coordinate deliveries and logistics.
• Liaise with suppliers and customers.
• Track project milestones.
• Coordinate shipment documentation.

Administration

• Maintain organised filing systems.
• Prepare invoices and supporting documentation.
• Coordinate warranty administration.
• Assist with procurement documentation.
• Support HR and office administration where required.

Marketing & Events

• Support exhibitions and trade shows.
• Coordinate marketing materials.
• Assist with LinkedIn and website updates.
• Help prepare case studies and customer references.

Skills & Requirements

• Diploma or Degree in Business Administration, Operations Management or a related discipline.
• 3–8 years of relevant working experience.
• Experience in engineering, construction, industrial equipment, manufacturing or related industries is preferred.
• Experience supporting senior management is an advantage.

• Excellent organisational skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office (Excel, Word and PowerPoint).
• Experience using ERP and CRM systems is an advantage.
• Ability to manage multiple priorities simultaneously.
• Good written and spoken English.

Personal Attributes

We are looking for someone who:

• Takes ownership of their work.
• Is proactive rather than waiting for instructions.
• Has excellent attention to detail.
• Enjoys organising people and projects.
• Communicates confidently with customers and suppliers.
• Works well under pressure.
• Is adaptable and eager to learn.
• Enjoys working in a growing international business.

What Success Looks Like

Within your first 12 months, you will:

• Become the primary coordinator for the CEO's day-to-day activities.
• Ensure customer enquiries and quotations are managed efficiently.
• Improve project coordination across multiple countries.
• Help streamline internal processes and documentation.
• Free up management to focus on strategic growth and customer development.

Why Join Infinity Cube?

• Be part of one of Singapore's fastest-growing battery energy storage companies.
• Work directly with senior management and gain broad business exposure.
• Participate in international projects across Singapore, Australia and Europe.
• Grow together with an expanding technology company where your contributions have a direct impact on the business.