GENERAL ADMINISTRATOR

HONG PO ENGINEERING PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Hong Po Engineering Pte. Ltd. is seeking a full-time on-site Administrator based in Singapore. The successful candidate will be fluent in English and Chinese and will manage office operations, organize files, and maintain records.

You will support quotation/invoice preparation, procure materials from local and overseas suppliers, and handle workers administration tasks such as salary calculations, CPF submissions, and work pass renewals.

Qualifications

• Excellent organizational and record-keeping abilities.
• Strong communication and interpersonal skills.
• Bilingual English and Chinese communication.
• Proficient with office software (word processors, spreadsheets, email).
• Attention to detail and ability to multitask.
• Fast learner and independent worker.
• Prior admin experience is an advantage.
• Familiarity with construction or air conditioning industries is a plus.

Responsibilities

• Manage office operations and facilities.
• Organize files and maintain records.
• Support admin duties as required.
• Handle inquiries and assist with quotations and invoices.
• Procure materials from local/overseas suppliers.
• Handle workers' administrative tasks (salary calculations, CPF submissions, work pass renewals).

Skills

Bilingual English/Chinese comms

Organization & record-keeping

Multitasking

Independent work

Excellent interpersonal skills

Tools

Office software (Word, Excel, Email)

Job description

This is a full-time, on-site Administrator role based in Singapore. The Administrator MUST be able to communicate effectively in both English and Chinese, and will be responsible for managing office operations, organizing files, maintaining records, and supporting various administrative duties as required. The role involves managing inquiries, assisting in the preparation of quotation/invoice, procuring of materials from local/overseas suppliers, and handling of workers administrative works (eg. calculate salary, submit CPF, renew work pass for foreign workers etc).

Qualifications

• Proficiency in administrative tasks such as organization and record-keeping
• Strong communication and interpersonal skills for interaction with clients/when answering calls
• Able to communicate effectively in English and Chinese.
• Proficient in office software and tools, including word processing, spreadsheets, and email platforms
• Attention to detail and ability to handle multiple tasks efficiently
• Fast learner and ability to work independently
• Previous experience in administrative work is an advantage
• Familiarity with the construction industry or air conditioning is a plus